Position Summary
The primary functions of the Marketing and Sales Administrative Assistant are to support the company with various administrative tasks, including but not limited to printing and mail processing operations. This position reports directly to the Director of Marketing and Sales.
Essential Duties and Responsibilities
- Manage incoming and outgoing mail and packages handled by the US Postal Service.
- Sort, scan, distribute, and process mail, ensuring accurate and timely delivery to internal departments
- Operate standard office equipment, including desktop computers, laser printers, and postage scales.
- Assist with other sales and marketing activities.
- Other duties as assigned.
Education, Experience and Qualifications
- A High School Diploma.
- Minimum of 1-2 years progressive work experience, preferably in a health care setting, handling protected health information (PHI).
Knowledge, Skills and Abilities
- Excellent oral and written communication skills.
- Ability to understand overall business communication needs and objectives.
- Strong judgment and ability to manage time effectively and multitask without losing attention to detail.
- Excellent organization and follow-up skills
- Proficiency with Microsoft Office to include Word, Excel, PowerPoint, Outlook and Adobe Suite.
Physical Requirements
Computer Skills
- Substantial knowledge of Microsoft Office including SharePoint, Outlook, Teams, PowerPoint, Excel and Word
Affirmative Action/EEO statement
The Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Other duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Exhibit A
Checklist: Job Analysis/Job Description Physical Activities
Physical Activities
Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like.
☒ Never ☐ Occasionally ☐ Constantly
Moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
☒ Never ☐ Occasionally ☐ Constantly
Remaining in a stationary position, often standing or sitting for prolonged periods.☐Never ☐Occasionally ☒ Constantly
Moving about to accomplish tasks or moving from one worksite to another.☒ Never ☐ Occasionally ☐ Constantly
Adjusting or moving objects up to 15 pounds in all directions.☐ Never ☒ Occasionally ☐ Constantly
Communicating with others to exchange information.☐ Never ☐ Occasionally ☒ Constantly
Repeating motions that may include the wrists, hands and/or fingers.☐ Never ☐ Occasionally ☒ Constantly
Operating machinery and/or power tools.☒ Never ☐ Occasionally ☐ Constantly
Operating motor vehicles or heavy equipment.☒ Never ☐ Occasionally ☐ Constantly
Assessing the accuracy, neatness and thoroughness of the work assigned.☐ Never ☐ Occasionally ☒ Constantly
Environmental Conditions
Low temperatures.☒ Never ☐ Occasionally ☐ Constantly
High temperatures.☒ Never ☐ Occasionally ☐ Constantly
Outdoor elements such as precipitation and wind.☒ Never ☐ Occasionally ☐ Constantly
Noisy environments.☐ Never ☒ Occasionally ☐ Constantly
Hazardous conditions.☒ Never ☐ Occasionally ☐ Constantly
Poor ventilation.
☒ Never ☐ Occasionally ☐ Constantly
Small and/or enclosed spaces.☒ Never ☐ Occasionally ☐ Constantly
No adverse environmental conditions expected.
☒ Never ☐ Occasionally ☐ Constantly
Physical Demands
Sedentary work that primarily involves sitting/standing.
☐ Never ☐ Occasionally ☒ Constantly
Light work that includes moving objects up to 20 pounds.
☐ Never ☒ Occasionally ☐ Constantly
Medium work that includes moving objects up to 50 pounds.
☒ Never ☐ Occasionally ☐ Constantly
Heavy work that includes moving objects up to 100 pounds or more.
☒ Never ☐ Occasionally ☐ Constantly
Job Type: Full-time
Pay: $15.00 - $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
