Transportation Safety Assistant
Location: Fletcher, NC
Job Type: Full-Time
Department: Safety & Compliance
Reports To: Transportation Safety Manager
Position Summary
We are seeking a detail-oriented Transportation Safety Assistant to support our Safety & Compliance team. This position plays a key role in maintaining DOT/FMCSA compliance by managing driver qualification files, tracking regulatory requirements, supporting safety programs, and assisting with fleet compliance activities.
This is an excellent opportunity for an organized administrative professional looking to build a career in transportation safety, compliance, or fleet operations.
Responsibilities
- Maintain and update Driver Qualification Files (DQFs) to ensure compliance with DOT/FMCSA regulations.
- Track expiration dates for driver's licenses, medical certificates, MVRs, and other compliance documents, and coordinate timely renewals.
- Schedule and monitor DOT drug and alcohol testing, including pre-employment, random, post-accident, and reasonable suspicion testing.
- Process and maintain accident, incident, near-miss, and workers' compensation documentation.
- Assist with insurance documentation, policy renewals, certificates of insurance, and claims administration.
- Monitor Electronic Logging Device (ELD) data and Hours of Service (HOS) reports for compliance issues.
- Prepare documentation for DOT audits, roadside inspections, insurance audits, and internal compliance reviews.
- Support new driver onboarding by preparing orientation and compliance paperwork.
- Coordinate safety meetings, training records, and required documentation.
- Maintain organized electronic and paper filing systems for all safety and compliance records.
- Respond to requests for driver qualification and compliance documentation from internal departments.
- Perform data entry, reporting, and other administrative duties as assigned.
QualificationsRequired
- High school diploma or GED.
- At least one year of administrative or office experience.
- Strong organizational skills with exceptional attention to detail.
- Proficiency in Microsoft Office (Excel, Word, and Outlook).
- Excellent written and verbal communication skills.
- Ability to maintain confidential information with professionalism.
- Knowledge of claims, incident reporting, and administrative recordkeeping.
- Ability to manage multiple priorities and meet recurring deadlines.
Preferred
- Experience in the trucking, transportation, or logistics industry.
- Familiarity with DOT/FMCSA regulations.
- Experience with Electronic Logging Devices (ELDs), transportation management systems (TMS), or safety management software.
- Associate degree in Business Administration, Logistics, Transportation, or a related field.
Benefits
- Competitive pay based on experience
- Health, dental, and vision insurance
- Paid time off and company holidays
- Career growth opportunities within the Safety & Compliance department
- Supportive team environment with ongoing training and development
Why Join Us?
Join a company that values safety, teamwork, and professional development. As a Transportation Safety Assistant, you'll gain hands-on experience with transportation compliance while working alongside experienced safety professionals in a growing organization.
Pay: $18.00 - $22.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
