Job Overview
We are seeking a dynamic and detail-oriented Accounting Operations Coordinator to join our local operations team. In this high-profile role, you will oversee a wide range of accounting and operational functions, ensuring accuracy, compliance, and efficiency across processes that are vital to the success of our short term vacation rental business.
Duties
- Oversee Accounts Payable functions by utilizing overseas and local teams to ensure vendor invoices are processed timely
- Calculate and prepare monthly invoices for beach service and HOA commissions
- Process check payments received in the mail
- Assist corporate accounting team with annual 1099s
- Process owner reservation revenue, owner charges and credits and ensure monthly owner statements are accurately reflected
- Review and issue monthly owner statements and submit payments
- Assist local operations personnel with vendor and owner inquiries regarding their statements and other accounting-related matters
- Maintain vendor accounts who provide monthly services to properties – approve monthly bills and add/remove properties from monthly service accounts as needed
- Manage Negative Owner balances, by making calls or sending appropriate correspondence to collect on balances owed
- Ensure all properties are properly registered with state and local governing tax authorities as they are onboarded and offboarded
- Maintain a master unit list to record critical information related to owner contracts and annual charges and completing on/off boarding accounting tasks
Qualifications
- Minimum 3 years proven experience in accounting or operations within the short term vacation rental industry
- Familiarity with a variety of accounting and property management software including Quickbooks, Netsuite, Breezeway, Escapia, TRACK, or similar platforms.
- Proficiency in Microsoft Office applications with advanced skills in Excel data analysis and spreadsheet management.
- Strong numeracy skills combined with attention to detail for accurate data entry and account reconciliation.
- Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
- Effective communication skills for collaborating across teams and supporting audit or compliance activities.
Join us as an Accounting Operations Coordinator to leverage your expertise in a vibrant environment where your contributions directly impact our operational excellence!
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: Hybrid remote in Santa Rosa Beach, FL 32459
