Overview
We are seeking a detail-oriented and organized Accounts Payable Specialist to join our accounting team. This role is responsible for processing invoices, managing vendor relationships, reconciling accounts, and ensuring timely and accurate payments while maintaining compliance with company policies. The ideal candidate has strong accounts payable experience, excellent organizational skills, and thrives in a fast-paced environment. Construction industry experience and familiarity with project-based accounting are highly preferred.
Duties
- Process a high volume of vendor invoices and review all supporting documentation for accuracy and completeness.
- Review vendor statements and investigate and resolve invoice discrepancies.
- Obtain and manage internal approvals for invoices prior to payment processing.
- Process vendor payments via check, ACH, wire transfer, or other approved payment methods.
- Reconcile vendor payments, account balances, and statements to ensure accuracy.
- Maintain accurate vendor records and accounts payable files.
- Ensure compliance with company policies, accounting procedures, and internal controls.
- Collaborate with Project Teams to support project-related accounting and payment activities.
- Assist with month-end close activities, reconciliations, and other accounting functions as needed.
- Provide administrative support and maintain organized financial records and documentation.
- Perform additional accounting and office duties as assigned.
Requirements
- 2+ years of Accounts Payable experience; construction industry experience preferred.
- Bachelor's degree in Accounting, Finance, or a related field preferred. Equivalent combinations of education and experience will be considered.
- Working knowledge of accounting principles, accounts payable procedures, and project financials.
- Ability to maintain confidentiality while handling sensitive financial information.
- Strong written and verbal communication skills.
- Excellent organizational, time management, and multitasking abilities.
- Strong administrative skills with the ability to maintain organized files, accurate records, and detailed documentation.
- Proficiency in Microsoft Office, including Excel and Word.
- Experience using Adobe Acrobat.
- Knowledge of AIA Billing.
#RJAF123
Pay: $25.00 - $30.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
