Position Overview
Full-time accounting role managing financial operations with focus on accounts payable, payroll processing, and monthly reporting. Requires precision, system proficiency, and ability to resolve discrepancies quickly.
Core Responsibilities
Accounts Payable Management
- Process AP transactions in QuickBooks Online, Bill Pay, and Desktop versions
- Maintain vendor compliance: collect W-9s and verify banking information for electronic payments
- Investigate and resolve past-due invoice discrepancies
- Code invoices to budget categories with accuracy
- Coordinate operations for invoice approvals
Payroll Processing
- Record ADP payroll journal entries in QuickBooks Online
- Partner with operations to resolve payroll discrepancies and process adjustments
- Ensure timely and accurate payroll execution via ADP/Paychex
Financial Closing & Reconciliation
- Prepare monthly financial statements (balance sheets, income statements)
- Reconcile bank statements and maintain accurate financial records
- Complete daily reconciliation of credit card and cash transactions with POS systems
- File monthly sales and use tax returns
- Analyze revenue across multiple systems and sources
- Support operations with financial reviews and reporting
Required Qualifications
- Proven experience in accounting or AR/AP role
- Proficiency in QuickBooks Online (required)
- Strong grasp of accounting principles
- Exceptional attention to detail and organizational skills
- Ability to manage competing priorities and meet deadlines
Preferred Qualifications
- Experience with Point-of-Sale systems and credit card processing
- Strong communication skills for cross-functional collaboration verbally and written
- Team player
- Self-motivated
Benefits
- Medical, Dental, Vision insurance
- 401(k) with company match
- Paid Time Off (PTO)
Pay: $50,000.00 - $60,000.00 per year
Work Location: In person
