Overview
Insurance defense law firm is seeking a Legal Secretary for its Irvine office. Candidates should have previous experience working for one or more attorneys and are responsible for organizing and maintaining all files, calendaring/ scheduling, and other correspondence relating to litigation and administrative matters.
Responsibilities
- Preparing and processing legal documents and papers, such as answers, motions, statutory settlement offers, and release agreements.
- Mailing, faxing, or arranging for delivery of legal correspondence to clients, witnesses, and court officials
- Receiving and placing telephone calls; scheduling and making appointments
- Assisting with office administrative duties by making photocopies of correspondences, documents, and other printed matters
- Organizing and maintaining documents and case files
- Assisting attorneys in collecting information relevant to caseloads
- Drafting and typing office memos, letters and other correspondence.
- Completing various forms, such as accident reports, trial and courtroom requests, and applications for clients
- Performing other work-related duties as assigned
Qualifications
- Must have 3+ years of experience in a fast-paced law firm as a civil litigation legal assistant/legal secretary (personal injury experience preferred).
- The candidate must be self-starting with a “hit the ground running” work ethic.
- Experience with case intake/opening.
- Experience with managing deadlines and ensuring attorneys meet the same.
- Experience with filing and service in California superior, federal and appellate courts.
- Knowledge of rules relating to service and filing of pleadings and discovery.
- Familiarity with expert designation and deposition process.
- Familiarity with trial-triggered deadlines.
- Be comfortable with client/insurance carrier contact via email and phone.
- Must have trial preparation experience, including preparation, service, and filing of trial documents, motions in limine, and preparation of exhibit binders.
- Familiarity with Microsoft Office (Word/Outlook/Excel).
If you are passionate about the legal field and possess the necessary skills to thrive in a fast-paced environment, we encourage you to apply for this exciting opportunity as a Legal Secretary.
Job Type: Full-time
Pay: $31.25 - $40.87 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Free parking
- Health insurance
- Health savings account
- Opportunities for advancement
- Paid time off
- Vision insurance
Work Location: In person
