Job Overview
The Michelle Thomas Team is seeking a highly organized, detail-oriented Closing Coordinator to oversee real estate transactions from executed contracts through closing and beyond. This position is ideal for someone who thrives in a fast-paced environment, communicates proactively, and takes pride in delivering an exceptional experience for agents and clients.
As Southwest Florida’s leading luxury real estate team, we are looking for a dependable professional who can manage multiple transactions, anticipate potential issues, and ensure every contractual requirement and deadline is completed accurately and on time.
Responsibilities
- Manage residential real estate transactions from contract execution through closing
- Review executed contracts and supporting documents for accuracy and completeness
- Enter and maintain transaction information within internal systems, brokerage platforms, and electronic files
- Track all contractual deadlines, including deposits, inspections, financing, appraisals, association applications, title requirements, walk-throughs, and closing dates
- Coordinate communication among agents, clients, title companies, lenders, attorneys, inspectors, appraisers, property managers, and cooperating brokers
- Provide agents and clients with regular transaction updates
- Obtain signatures, addenda, disclosures, and other required documentation
- Monitor escrow deposits and confirm receipt with the appropriate parties
- Coordinate inspections, appraisals, surveys, association approvals, utility information, and final walk-throughs
- Review closing statements and commission documentation for accuracy
- Submit complete and compliant files to the brokerage within required timelines
- Identify potential delays or issues and communicate them promptly to leadership and the appropriate agent
- Maintain organized digital transaction files and detailed notes
- Assist with post-closing documentation and file completion
- Provide a professional, responsive, and service-focused experience throughout the transaction
Qualifications
- Previous experience as a real estate closing coordinator, transaction coordinator, legal assistant, title professional, or similar administrative role preferred
- Working knowledge of Florida residential real estate contracts and transaction timelines strongly preferred
- Exceptional organization and attention to detail
- Ability to manage multiple transactions and competing deadlines simultaneously
- Strong written and verbal communication skills
- Proactive problem-solving skills and a strong sense of accountability
- Ability to handle confidential client and financial information professionally
- Comfortable communicating with clients, agents, vendors, attorneys, lenders, and title professionals
- Proficiency with email, electronic signature platforms, transaction-management systems, and real estate technology
- Experience with AppFiles, Open To Close, MLS, ShowingTime, is a plus
Ideal Candidate
The ideal candidate is calm under pressure, highly dependable, and naturally focused on details. This person does not wait to be reminded about deadlines and takes ownership of each transaction. They communicate clearly, follow through consistently, and understand the importance of providing exceptional service in a luxury real estate environment.
Schedule
This is a full-time, in-office position based in Naples, Florida. Regular working hours are Monday through Friday, 8:30 a.m. to 5:00 p.m.
Pay: $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Opportunities for advancement
- Paid sick time
- Paid time off
- Vision insurance
Work Location: In person
