Office Administrator
Location: Alice, Tx
Schedule: Monday–Friday, 8:00 AM–5:00 PM (1-hour lunch)
Salary: $35,000–$40,000 annually
About the role
We’re seeking a dependable Office Administrator to manage day-to-day financial and administrative tasks, maintain accurate records, support operations, and help keep the office running smoothly.
Key responsibilities
- Manage accounts receivable and collections: prepare statements, follow up on past-due accounts, post payments
- Process accounts payable: review invoices, enter bills, prepare and issue payments, reconcile vendor statements
- Create and manage purchase orders (POs) and vendor relationships
- Prepare invoices and billing, distribute to customers, resolve billing questions
- Reconcile bank and credit card statements and maintain general ledger entries
- Maintain filing systems (electronic and paper) and office records
- Support payroll data entry and coordinate with payroll provider (if applicable)
- Answer phones, greet visitors, and provide general office support
- Prepare routine reports, assist with month-end close tasks, and support special projects as assigned
Qualifications
- 2+ years office administration or bookkeeping experience, ideally with AR/AP and invoicing
- Proficiency with QuickBooks, accounting software, Basis, or similar financial systems preferred
- Strong Excel skills (spreadsheets, basic formulas)
- Excellent organizational, time-management, and communication skills
- High attention to detail and accuracy
- Ability to prioritize tasks and work independently in a fast-paced environment
- High school diploma required; associate degree or bookkeeping certificate a plus
What we offer
- Competitive salary ($35k–$40k)
- Standard business hours with consistent schedule
- Supportive team environment and opportunities for skill growth
Equal Opportunity Employer.
Pay: $35,000.00 - $40,000.00 per year
Benefits:
- Flexible schedule
- Paid time off
People with a criminal record are encouraged to apply
Work Location: In person
