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Assistant Director of Donor Programs

University of Florida -
Gainesville, FL

Job Details

Full-time
$60,000 - $65,000 a year

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Vision insurance
Loan forgiveness

Qualifications

AI tools proficiency
Research
Driver's License
Generative AI

Full Job Description

JOB NO:

540217

WORK TYPE:

Staff Full-Time

LOCATION:

Main Campus (Gainesville, FL)

CATEGORIES:

Advancement, Executive/Director/Management

DEPARTMENT:

50010000 - AD-VP ADVANCEMENT

CLASSIFICATION TITLE:

AST DIR, Donor Relations

CLASSIFICATION MINIMUM REQUIREMENTS:

Master’s degree in an appropriate area of specialization; or a bachelor’s degree in an appropriate area of specialization and one year of relevant experience.

JOB DESCRIPTION:

Programmatic Development Support

Work closely with the Director of Recognition & Donor Programs and other colleagues in UF Advancement to identify under-recognized donor segments and develop strategic programs aimed at enhancing their donor experience. This will include a strong focus on program processes and reporting.
Ensure that donors to the University are thanked appropriately, professionally and accurately, considering gift levels, donor history and special circumstances. This will be achieved through collaboration on all donor program-related projects within Donor Relations and with unit partners.
Assist with the planning and execution of annual Grateful Gator Day event with special focus on campus participation, collaboration, and annual audience growth.
Track donor relations activities within Ascend to strengthen relationships and increase the likelihood of continued contributions.
Help develop and execute broad-based impact reporting initiatives for key constituencies based on organizational priorities.
Manage donor programming calendars to ensure alignment and support for communications initiatives.
Assist the Associate Director of Donor Stewardship & Acknowledgements with devising and implementing consistent, accurate and appropriate information-sharing mechanisms for stewarding prospects and donors.
Participate in regular brainstorming sessions to develop innovative, unique and personalized stewardship communications and programmatic experiences.
Support the development and execution of all annual Giving Day stewardship initiatives in conjunction with internal partners and planning committees.
In partnership with the Director of Recognition & Donor Programs, collaborate with members of the Office of Estate & Gift Planning team to execute specialized communications and engagement opportunities for members of the UF Legacy Society.
Work with unit colleagues to provide strategic direction for individual and group projects aimed at enhancing the donor experience.
Assist in evaluating tools and online platforms to enhance the efficiency of donor programs and stewardship communications.
Provide consultation and support to development officers in colleges and units by guiding donor programs and engagement initiatives, and by troubleshooting and enhancing existing recognition efforts.
Represent UF donors' best interests by offering strategic input for process improvements through cross-team collaboration and active participation in workgroups.

Donor Recognition Societies Project Management

Assist with managing centralized giving societies and developing programming aimed at building stronger, deeper, relationships with our donors; create giving society collateral materials that increase donor awareness and increasing levels of membership status; execute recognition events involving key university leadership to relay philanthropic impact.
Contribute to the strategy and stewardship of the President’s Council giving society through engagement, communication to, and recognition of its members.
Support the strategy and stewardship efforts of the UF Loyal consecutive giving society through engagement, communication to, and recognition of its members.
Maintain recognition databases, rosters, and membership criteria; coordinate with communications colleagues to produce supporting materials for recognition societies.

Permanent Stewardship Support

Assist in executing the functions of the permanent stewardship process, including supporting the Senior Director of Donor Engagement and the Director of Recognition & Donor Programs in developing and improving annual procedures and portfolio reviews, conducting research, collaborating with internal partners, assembling and distributing donor communications via text and email, maintaining proper documentation, and responding to inquiries from donors or development officers.
Serve as a liaison between central Donor Relations, Prospect Strategy & Research and the colleges and units to collect and align donor data and key details, enhancing program performance and capabilities

EXPECTED SALARY:

$60,000-$65,000 annually, commensurate with education and experience.

Exceptional Benefits We Offer

Affordable State Health Plans: Medical, Dental, and Vision Insurance
Comprehensive Coverage: Life and Disability Insurance
Secure Retirement Options: Generous plans to safeguard your future
Paid Time Off: Including 11 paid holidays, as well as family, sick, and vacation leave
Professional and Personal Growth: Opportunities through UF Training & Organization Development, leadership development, LinkedIn learning, and more
Tuition Assistance: Benefit from the UF Employee Education Program
PSLF Eligibility: We are a Public Service Loan Forgiveness Eligible Employer

The University of Florida offers a competitive benefits package. Click here to learn more.

REQUIRED QUALIFICATIONS:

Master’s degree in an appropriate area of specialization; or a bachelor’s degree in an appropriate area of specialization and one year of relevant experience.

Valid FL driver's license.

PREFERRED:

The ideal candidate will possess:

Strong organization skills with a focus on detail and fiscal oversight are imperative.
The ability to meet deadlines, solve problems, be self-motivated, and work independently.
Position holder must leverage approved generative AI tools to draft, edit and summarize routine communications, while exercising professional judgment and adhering to university privacy and data security policies.
Ability to conceptualize, develop and utilize innovative materials and resources in support of donor relations.
Demonstrated project management experience in a multi-operational and multi-disciplinary environment.
Accuracy, attention to detail and a customer service-oriented attitude and discretion and judgment in working with highly confidential information are necessary for success in this position.
One to three years of professional experience; preferably in development and/or donor relations.
Demonstrated accomplishment in fostering productive relationships with internal and external stakeholders.
Ability to listen, apply critical thinking skills, and effectively communicate with a focus on stakeholder satisfaction.
Strong research skills and drive to problem solve.
Exceptional written and verbal communication skills, strong interpersonal abilities, and the capacity to engage effectively and collaboratively with a wide range of individuals are essential.
Support the University’s commitment to creating a respectful and collaborative work environment that values integrity, professionalism, and mutual respect in all interactions; demonstrated success collaborating with stakeholders; strong project management skills; experience in a data-driven environment; excellent organizational abilities; and the capacity to lead, influence, and inspire others are essential.
Proficient in the following areas: Windows operating systems, Microsoft Word, Excel, and Access, as well as internet browsers and email platforms. Familiarity with donor databases, contact management systems, and tracking systems is also highly preferred.
Working knowledge of SalesForce and Conga preferred.
Off campus travel may be required. A valid driver license and good driving record are essential.

SPECIAL INSTRUCTIONS TO APPLICANTS:

In order to be considered, you must upload your cover letter, resume and three references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Work sponsorship is not available for this position

HEALTH ASSESSMENT REQUIRED:

ADVERTISED:

11 Jun 2026

Eastern Daylight Time

APPLICATIONS CLOSE:

05 Jul 2026

Eastern Daylight Time

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