ARO is looking to hire a proactive, forward-thinking Facilities Coordinator/Admin for a corporate site in San Jose, CA. This role requires a high level of professionalism, confidence, and the ability to build rapport and show genuine interest in others — along with a great attitude toward management, teamwork, accountability, and resourcefulness.
Monday through Friday, 8:00 am to 5:00 pm
Facilities General Support
- Health & Safety Compliance: Ensuring the facility meets fire codes, OSHA standards, and accessibility requirements, assisting with emergency evacuation plans.
- Vendor & Contractor Management: Facilitating third-party providers for cleaning, plumbing, electrical, and specialized repairs.
- Space Organization: Moving equipment, rearranging layouts, and setting up rooms for meetings or events
- Serve as the first point of contact for facilities service requests (malfunctioning equipment, HVAC adjustments, etc.)
- Log and track work orders/tickets through to completion, and place service calls for equipment issues and routine maintenance.
- Conduct walkthrough of the office space and spot-check for cleanliness, safety compliance, and general conditions.
- Maintain Environmental Program: ISO 14001 awareness is preferred
- Assist with troubleshooting and optimizing AV/conference room basic tech support (in conjunction with IT)
Administrative & Operational Support
- Handle Front Desk duties, manager calendars, correspondence and office workflow
- Manage Conference & Team Room reservation requests
- Submit Purchase Requisitions as needed: Oracle SGA is preferred
- Inventory Management: Monitoring and ordering office supplies, products, and maintenance materials
- Serve as backup support for CSR Admin functions during breaks, lunches, absences, or peak demand
- Handle incoming and outgoing mail and packages (both domestic and international)
Front Desk Support -
- Serve as the first point of contact for all visitors and employees entering the site, greeting and assisting them professionally
- Act as Lobby Ambassador, ensuring a welcoming, secure, and orderly front-of-house environment
- Direct incoming customer and internal calls to the appropriate destination
- Coordinate reception and front desk operations
Job Requirements
- Ability to lift up to 50 lbs. and sit or stand for multiple hours throughout the day; valid driver's license and computer literacy required
- Prior experience in a corporate office environment
- Customer-Service oriented, dependable, enthusiastic, punctual, organized, self-directed, self-motivated, and a team player
- Strong organizational skills and attention to detail
- Professional communication skills: active, verbal, written, and interpersonal, adaptability, clarity and conciseness
- Proficiency in the Microsoft Office Suite – Outlook, Excel and PowerPoint, SharePoint
Perks & Benefits:
- Medical, Vision and Dental Insurance
- Paid Time Off
- Training and Career Development
- Retirement/401K Matching
- Life Insurance
About ARO (Administrative Resource Options):
Smarter Operations Start Here.
ARO is a managed services company that keeps workplaces running — mailrooms, print centers, reception desks, document operations, shipping docks, and more. We don't just fill roles. We own outcomes. Our teams are embedded within client sites, operating as an integrated extension of their business, backed by data-driven technology, Lean Six Sigma–certified leadership, and a culture built on continuous improvement.
What You Bring to ARO A service mindset. Reliability. The drive to make the places where people work — offices, hospitals, schools, warehouses — run better every day. You'll take ownership of the operation at your site, deliver measurable results, and grow with a company that's certified as a Great Place to Work.
Job Type: Full-time
Pay: $23.00 - $26.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Experience:
- Front desk: 1 year (Preferred)
- Facilities: 1 year (Preferred)
- Customer service: 1 year (Preferred)
- Reception: 1 year (Preferred)
- Office management: 1 year (Preferred)
Work Location: In person
