Job Summary
We are seeking a dynamic and highly organized Executive Assistant to support our leadership team and ensure smooth daily operations. This energetic role requires a proactive individual who excels in multitasking, managing schedules, and providing exceptional administrative support. The ideal candidate will possess strong technical skills, excellent communication abilities, and a passion for delivering top-tier customer service. Join us to be an integral part of a vibrant organization committed to efficiency, professionalism, and growth.
Duties
- Manage complex communications, office operations, and assist with bookkeeping duties with precision and foresight
- Prepare, edit, and organize documents using Microsoft Office Suite including Word, Excel spreadsheets, and data entry tasks to ensure accuracy and clarity
- Utilize Quickbooks for to manage financial aspects, such as bank reconciliations, credits/debits, invoicing, billing, and more
- Assist with office management duties such as administrative work, paperwork, and filing
- Support client communication through professional correspondence, ensuring timely follow-up and excellent customer service
- Maintain confidentiality of sensitive information while ensuring all administrative processes run seamlessly
Qualifications
- Proven experience as an Executive Assistant, Financial Assistant, or in a similar administrative role with office management responsibilities
- Strong computer literacy including proficiency in Microsoft Office (Word, Excel), spreadsheets, data entry, and productivity software
- Skills with QuickBooks accounting software is required
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Exceptional communication skills—bilingual abilities are a plus—demonstrating clear phone communication and client interaction skills
- Demonstrated experience with clerical tasks such as typing, word processing, and document management
- Previous experience supporting executives or personal assistants is preferred
- Ability to adapt quickly to new technologies and maintain high levels of productivity
Join us to empower our team with your organizational expertise! We value energetic professionals who thrive on delivering excellence in every task. This paid position offers an exciting opportunity to grow your career while contributing to a vibrant workplace dedicated to success.
Pay: $23.00 - $26.00 per hour
People with a criminal record are encouraged to apply
Application Question(s):
- Please note this is not a full-time position to start. We are looking for someone to start 3-4 days week, at about 6 hours a day. Is this a schedule you can work with?
Experience:
- QuickBooks: 3 years (Required)
Ability to Commute:
- Morganville, NJ 07751 (Required)
Work Location: In person
