Executive Assistant – President | 1–3 Years Experience
Location: New Haven, CT
Job Type: Full-time
Pay: $25–$31 per hour
Work Setting: On-site
About the Position
We are seeking an organized, professional, and detail-oriented Executive Assistant to provide direct administrative and operational support to the President.
This is an excellent opportunity for an early-career Executive Assistant, Administrative Assistant, or Executive Support professional with 1–3 years of experience who is looking to grow within an executive-support environment.
The ideal candidate is highly organized, communicates professionally, follows up consistently, and can manage multiple priorities while maintaining confidentiality and attention to detail.
Key Responsibilities
- Manage the President’s calendar, schedule, appointments, and meetings.
- Coordinate and prioritize executive meetings and appointments.
- Monitor and screen incoming calls, emails, and correspondence.
- Prepare daily agendas, meeting materials, and executive documents.
- Organize files, mail, documents, and administrative records.
- Prepare and format marketing materials, presentations, and bid proposals.
- Assist with special projects, research, and administrative tasks.
- Coordinate meeting logistics and follow up on outstanding action items.
- Provide occasional support with social media updates and marketing activities.
- Handle occasional personal errands and administrative requests for the President.
- Provide additional executive and administrative support as needed.
Required Qualifications
- 1–3 years of administrative, executive assistant, office assistant, or executive support experience.
- Strong proficiency with Microsoft Outlook and Microsoft PowerPoint.
- Proficiency with Microsoft Office / Microsoft 365.
- Excellent written and verbal communication skills.
- Strong organization, time management, and prioritization skills.
- Ability to manage multiple tasks and competing priorities.
- Strong follow-up skills and attention to detail.
- Professional demeanor and ability to handle confidential information.
- Ability to work effectively in a fast-paced executive office environment.
- Must be comfortable providing on-site support in New Haven, CT.
Preferred Qualifications
- Bachelor’s degree or equivalent relevant experience.
- Previous experience supporting a President, CEO, owner, or senior executive.
- Experience preparing bid proposals or business proposals.
- Experience with marketing materials or social media.
- Experience coordinating meetings, schedules, and business logistics.
Compensation & Schedule
- $25–$31 per hour, depending on experience and qualifications.
- Full-time position.
- On-site in New Haven, CT.
- Schedule will be based on business and executive needs.
Who We’re Looking For
This position is ideal for an early-career administrative professional who wants to develop strong Executive Assistant and executive support experience.
Candidates with 1–3 years of relevant experience are encouraged to apply.
Pay: $25.00 - $31.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- re you proficient in Microsoft Outlook, PowerPoint, and Microsoft Office/Microsoft 365?
- Do you have experience managing calendars, scheduling meetings, and coordinating appointments?
- Are you authorized to work in USA without sponsorship?
Experience:
- administrative or executive support: 1 year (Required)
Work Location: In person
