Job Title: Assistant Property Manager
Reports To: Property Manager
Department: Property Management
Summary:
The Assistant Property Manager supports the Property Manager in overseeing the day-to-day operations of a portfolio of condominium, HOA, and CO-OP communities. This role requires a strong understanding of condominium laws and regulations, excellent communication and interpersonal skills, and a proactive approach to property management.
Essential Duties and Responsibilities:Portfolio Management:
- MUST have 1 to 2 years of portfolio management experience.
- Assist in the overall management of a portfolio of condominium communities.
- Coordinate with Property Managers to ensure consistent and effective management across all properties.
- Identify and implement best practices throughout the portfolio.
Unit Owner Relations:
- Assist in building and maintaining positive relationships with unit owners.
- Respond promptly and effectively to unit owner inquiries and concerns.
- Resolve unit owner issues and complaints in a timely and professional manner.
Building Maintenance:
- Coordinate with maintenance staff and contractors to ensure timely and efficient completion of work orders.
- Track and update the status of work orders across all properties.
- Oversee daily building operations, including the upkeep of common areas.
- Assist with the development and implementation of annual maintenance plans for each property.
Financial Reporting:
- Assist with the processing of vendor invoices and payments.
- Support the preparation of annual budgets for each property.
Administrative Duties:
- Maintain accurate and up-to-date unit owner records.
- Prepare and distribute correspondence, including notices and letters.
- Answer phones, respond to emails, and maintain professional communication with all stakeholders.
- Assist in the preparation of board meeting materials for each property.
- Support special projects as assigned by the Property Manager.
Qualifications:
- Required: 1 to 2 years of portfolio management experience.
- High School Diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration, Real Estate, or a related field preferred.
- Strong knowledge of condominium laws and regulations.
- Excellent communication, interpersonal, and customer service skills.
- Strong organizational and time management abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work independently and collaboratively as part of a team.
- Strong problem-solving and decision-making skills.
- Valid driver’s license and reliable transportation.
Physical Demands:
- Ability to sit for extended periods.
- Ability to stand and walk for extended periods.
- Ability to lift and carry light to moderate objects.
- Ability to communicate effectively, both verbally and in writing.
Work Environment:
- Office environment with minimal travel to condominium properties.
- May require occasional evening and weekend work.
Job Type: Full-time
Pay: $23.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Fort Lauderdale, FL 33311 (Required)
Ability to Relocate:
- Fort Lauderdale, FL 33311: Relocate before starting work (Preferred)
Work Location: In person
