Job Overview
We are seeking a motivated and detail-oriented Accounts Receivable Clerk to join our dynamic finance team. In this vital role, you will manage the company’s accounts receivable processes, ensuring timely and accurate billing, collections, and account reconciliations. Your proactive approach will support our financial health by maintaining strong client relationships as this position interfaces with customers, plant personnel, and sales representatives on a daily basis to facilitate efficient and accurate invoice processing and promote customer satisfaction. This position offers an exciting opportunity to develop your expertise in accounting systems, financial software, and client communication within a fast-paced environment committed to excellence.
Responsibilities
- Processes paperwork and billing for assigned areas based on reports supplied by multi-plant teams. Verifies pricing based on tax exemptions and discounts provided by Sales Team.
- Prepares customer invoices and statements for assigned accounts and maintains filing of company documents for assigned areas. Responsible for delivery of all customer correspondence.
- Records payments to customers’ accounts and maintains AR records by preparing daily cash, check and credit card deposits, updating the AR ledger, files and maintains AR documents & researches AR inquiries and follows up with customers.
- Prepares lien documentation and formally files liens to secure collection of past due customer account balances.
- Receives, sorts and conducts credit checks on new credit applications for distribution to Company President.
- Provides backup assistance to all administrative staff as necessary and other duties as assigned.
Requirements
- High school diploma or GED
- 1 to 3 years of experience in accounts receivable
- Strong understanding of accounting concepts including GAAP, double entry bookkeeping, debits & credits, and journal entries.
- Proficiency in financial software such as Sage, or similar systems; experience with billing software is a plus.
- Excellent data entry skills with high accuracy; familiarity with 10 key typing and Excel formulas for data analysis.
- Knowledge of collections account management techniques and customer service best practices.
- Ability to analyze spreadsheets effectively and perform Excel data analysis for reporting purposes.
- Strong communication skills with professional phone etiquette; ability to handle client inquiries in a professional manner.
- Attention to detail in account reconciliation processes and understanding of technical accounting principles related to receivables.
Pay: $18.00 - $22.00 per hour
Benefits:
Work Location: In person
