Title: Part-Time: Administrative Assistant, Manufacturing & Transportation Division
Salary: $17.50 per hour
Standard Hours: 24 per week
Work Location: On-Site
FLSA Status: Non-Exempt
College: Gateway Community & Technical College, Boone Campus
Department: Manufacturing & Transportation Technology
Job Summary
The Part-Time Administrative Assistant provides comprehensive administrative and operational support to the Manufacturing and Transportation divisions. The role supports scheduling, reporting, and student- and faculty-facing processes to ensure smooth academic operations.
Job Duties:
Scheduling & Academic Operations
- Process CourseDog schedule changes and course cancellations in accordance with established procedures
- Notify students and advisors and assist with student moves as needed
- Conduct initial review and cleanup of upcoming semester schedules
Reporting & Data Support
- Prepare weekly live class count reports, including analysis of enrollment trends and low-enrollment courses
- Generate faculty load reports and identify potential overloads
- Complete additional reporting tasks as assigned
Administrative & Office Support
- Assist with book ordering and maintain division records
- Manage and respond to inquiries in the Manufacturing & Transportation inbox
- Maintain Microsoft Bookings pages
- Coordinate logistics for meetings and events
- Monitor division budgets and manage office supply inventory under supervision
- Perform other duties as assigned
Minimum Qualifications:
- Associate's degree or equivalent
- 1–2 years of administrative, clerical, or office support experience
- Ability to work independently with minimal supervision
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Effective verbal and written communication skills
- Demonstrated ability to work collaboratively with diverse student populations, faculty, and staff
- Proficiency in Microsoft Office applications, including Excel, Outlook, Teams, SharePoint, Word, and Forms
Ability to handle confidential and sensitive information with discretion
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Preferred Qualifications:
- Prior administrative or clerical experience
- Experience working in a community college, higher education, or workforce training environment
Familiarity with academic scheduling systems, reporting tools, or student information systems
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Employee Rights - Employee Polygraph Protection Act
Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.
