This is a Full time temporary position, and the duration has not yet been determined.
Main Responsibilities:
· Provide front desk reception coverage including handling phone calls, routing them to appropriate staff, taking and
distributing messages, and receiving/greeting all visitors in a professional and warm manner.
· Collect and distribute all incoming mail and courier items.
· Assist in General Office administration (i.e., office supply ordering, form and documents inventory, filing, etc.)
· Partner with Human Resources, Payroll, and division managers to process job applicants, administer new hire
pre-employment and orientation activities, assist in benefit enrollment, timekeeping system set up, prepare annual
review forms, and separation/termination processing.
· Manage and process client and vendor invoices.
· Generate, send, and track client proposals.
· Manage and file all facility invoices.
· Review expenses for management team.
· Maintain and update client/employee spreadsheets.
· Assist field staff with addressing time, pay, benefit, and other needs/concerns.
· Maintain uniform inventory for field staff.
· Assist division in arranging for and receiving services related to office equipment, telecommunications needs and
building maintenance services.
· Assist in any ad-hoc duties, projects, and activities as and when required.
· Adhere to and promote Company doctrines, values, and mission.
Skills/Abilities – Ability to:
· Knowledge and ability to use various computer programs and applications, including Microsoft Office Word, Excel,
and email systems.
· Type a minimum of 40 WPM
· Strong verbal and written communication skills
· Manage multiple priorities and meet deadlines
· Ability to establish and maintain effective working relationships with supervisors, other employees, and clients
· Apply to deliver strong customer service
· Always represent the organization in a positive and professional manner.
· Bilingual (English/Spanish) Required
· Excellent writing skills preferred.
· Strong organizational skills, ability to multi-task a must.
Education/Experience/Licenses/Certifications:
· 2+ years working in an office environment
· 1+ years of experience in landscape industry (preferred, not required)
· Valid Driver’s License
Work Environment/Physical Requirements:
· Work in an office environment
· Work 8 hours per day (M-F) with applicable breaks
· Occassional overtime work may be required
Pay: $28.00 - $30.00 per hour
Education:
- High school or equivalent (Preferred)
Experience:
- Office management: 2 years (Required)
Language:
- Spanish (Required)
- English (Required)
Ability to Commute:
- Rancho Cordova, CA 95742 (Required)
Work Location: In person
