JOB
Initial Review Date: 5:00 P.M., Monday, June 29, 2026. To outline essential job duties, qualification requirements and working conditions for the position of Permit Specialist.
EXAMPLE OF DUTIES
- Performs technical and administrative duties in support of the planning and building/fire divisions.
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Provides excellent internal and external customer service by providing assistance throughout the development permit application process by answering basic inquiries and asking questions to discern project goals & requirements. Refers complex inquiries and issues to appropriate personnel.
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Assists customers in creating and accessing account(s) in the City of Wenatchee Public Portal.
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Serves as front counter walk-in reception. Answers telephones. Maintains positive relations with contractors, developers, architects, engineers, property owners and the general public.
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Receives applications and performs simple preliminary plan review to ensure applications are complete. Routes applications, plans and supporting documents to appropriate personnel.
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Accurately enters data into the permitting & plan review software system. Effectively tracks and reports on up-to-date information regarding status of permits throughout the approval process.
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Creates, updates, files and maintains all records relating to permit files and inspections. Establishes and maintains an archive program for division records.
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Schedules inspections, assists in preparation, provides status updates to customers and follows up with inspectors to ensure documentation completion. Ensures thorough file maintenance.
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Processes approved permits, calculates fees, contacts customers for document pick up and collects fees. Prepares occupancy certificates.
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Prepares brochures and forms for public information.
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Compiles information and reports to assist with annual budget preparation.
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Prepares, compiles and disseminates correspondence, reports or other documents.
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Maintains current desk procedures and tasks to explain position responsibilities.
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Creates, updates and implements process improvement procedures, tasks, workflows and systems.
Other job functions:-
Assists with public records request related to all documents maintained at the Public Services Center, in coordination with the City Public Records Officer.
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Provides basic utility and engineering permit information and directs non-basic questions to Public Works.
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Provides notary services as needed.
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Performs other duties as assigned.
SUPPLEMENTAL INFORMATION
- Works in an office or meeting room setting.
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May attend meetings or performs duties outside of normal office hours.
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Possibility of exposure to potentially hostile individuals.
Requires the ability to:
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Use appropriate safety equipment and follow safety policies, practices and procedures.
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Sit or stand for long periods. Occasionally bend, squat, reach, kneel, push, pull or twist at waist.
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May occasionally lift and carry items weighing up to 25 pounds.
The statements contained herein reflect general details necessary to describe principal functions of this job, the level of knowledge and skills typically required and the scope of responsibility, but should not be considered all-inclusive. Individuals may perform other duties as assigned, including work in other functional areas, to cover absences or relief, to equalize peak work periods or to balance workloads.
Management reserves the sole right to add, modify or exclude any duties at any time with or without notice. Nothing in this job description, nor by completion of any job requirements by the employee, is intended to create a contract of employment.
At its sole discretion, the City of Wenatchee may consider combinations of education, experience, certifications and training in lieu of specifically required qualifications contained herein.
