Overview
We are seeking a dynamic and organized Front Desk Receptionist and Office and Billing Coordinator to join our team! This vital role combines the warmth and professionalism of front desk customer service with the precision of office management and billing coordination. You will be the first point of contact for visitors and clients, ensuring a welcoming environment while efficiently managing administrative tasks, billing processes, and office operations. Your energetic approach will help foster a positive atmosphere, streamline daily workflows, and support the overall success of our organization. If you thrive in a fast-paced environment, possess excellent communication skills, and enjoy multitasking, this is the perfect opportunity for you!
Responsibilities
- Greet visitors, clients, and vendors with enthusiasm, providing exceptional customer service and ensuring a positive first impression
- Manage multi-line phone systems, answer inquiries promptly, and direct calls to appropriate team members with professional phone etiquette
- Handle all front desk duties including check-ins, appointments, and maintaining a welcoming reception area
- Oversee office management tasks such as filing, data entry, organizing supplies, and maintaining office cleanliness
- Process billing and invoicing using QuickBooks or similar accounting software; ensure accuracy in data entry and record keeping
- Assist with calendar management and scheduling appointments for staff or clients as needed
- Support administrative functions including proofreading documents, managing correspondence, and maintaining client communication records
Requirements
- Bilingual abilities are highly preferred to effectively communicate with diverse clients and team members
- Proven experience in office management, clerical work, or administrative support within a professional setting
- Strong computer skills including proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and general computer literacy
- Experience with front desk operations, multi-line phone systems, data entry, filing systems, and customer service best practices
- Knowledge of bookkeeping software such as QuickBooks is advantageous for billing coordination
- Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively
- Demonstrated attention to detail in proofreading documents and handling sensitive information accurately
- Personal assistant or calendar management experience is a plus to support executive scheduling needs
- Ability to maintain professionalism under pressure while providing outstanding customer support
Join us in creating a welcoming environment while ensuring smooth office operations! This paid position offers an exciting opportunity to develop your administrative skills within a vibrant team dedicated to excellence. If you’re energetic, detail-oriented, and eager to make an impact through exceptional service delivery—apply today!
Pay: $37.00 - $44.00 per hour
Benefits:
- 401(k)
- Employee discount
- Paid time off
Education:
Experience:
- Medical billing: 1 year (Preferred)
Work Location: In person
