Administrative Assistant / Operations Coordinator
Location: Chicago, IL (People's Gas – North Location)
Duration: 12-Month Contract
Pay: $27.00-$29.00/hour
About the Opportunity
We're seeking a highly organized Administrative Assistant to support a busy field operations team for one of the nation's leading utility companies. This is much more than a traditional administrative role—you'll play a key part in keeping daily operations running smoothly by coordinating schedules, tracking employee resources, supporting supervisors, and ensuring critical operational information remains accurate.
If you enjoy working in a fast-paced environment, thrive on organization, and excel at multitasking, we'd love to hear from you.
What You'll Do
- Process and reconcile daily employee time entries.
- Maintain and update electronic timekeeping records.
- Assist with last-minute scheduling and dispatch changes due to absences, emergencies, or workload adjustments.
- Coordinate work assignments and resource availability.
- Track employee attendance and maintain absence records.
- Update workforce scheduling and resource planning systems.
- Monitor company vehicle locations and maintenance status.
- Assist supervisors with tracking tools, equipment, and mobile devices.
- Coordinate training sessions and administrative activities.
- Maintain accurate records and communicate effectively with field employees and leadership.
What We're Looking For
- 2+ years of administrative, operations, scheduling, dispatch, or office coordination experience.
- Strong organizational and multitasking skills.
- Excellent communication and customer service abilities.
- Experience supporting multiple employees or departments in a fast-paced environment.
- Strong Microsoft Office skills, especially Outlook and Excel.
- Comfortable learning new software and internal systems.
- High attention to detail with excellent data entry accuracy.
Preferred Experience
Experience in one or more of the following environments is highly desirable:
- Utility companies
- Construction
- Field service organizations
- HVAC
- Telecommunications
- Logistics
- Transportation
- Facilities Management
- Healthcare operations
- Service coordination
- Operations support
Ideal Candidate
We're looking for someone who enjoys keeping people organized, solving problems before they become issues, and supporting busy operations teams. Success in this role comes from being dependable, detail-oriented, and able to manage multiple priorities while maintaining accuracy under pressure.
If you're the person others rely on to keep everything running smoothly, we'd love to speak with you.
Pay: $27.00 - $29.00 per hour
Benefits:
- 401(k)
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- How many years of administrative, office coordination, or operations support experience do you have?
- Have you coordinated schedules for multiple employees, field staff, or technicians?
- Have you entered, reconciled, or maintained employee timecards or electronic timekeeping records?
- What is your experience level with Microsoft Excel?
- Are you comfortable using Microsoft Outlook for scheduling, email communication, and calendar management?
- Have you worked in a fast-paced office supporting multiple departments, supervisors, or field employees?
- This position is 100% onsite in Chicago, IL. Are you able to work onsite Monday through Friday?
- What interests you about this Operations/Administrative Support position?
Work Location: In person
