Job Summary
We are seeking an energetic and highly organized Front Office Coordinator to serve as the welcoming face of our organization. In this vital role, you will manage front desk operations, coordinate administrative tasks, and ensure seamless communication between clients, visitors, and staff. Your positive attitude, exceptional organizational skills, and technical proficiency will help create a professional and efficient environment. This paid position offers an exciting opportunity to develop your office management expertise while supporting our team’s daily operations.
Duties
- Greet visitors, clients, and vendors with professionalism and courtesy, ensuring a positive first impression.
- Manage multi-line phone systems, screen calls, and direct inquiries efficiently using excellent phone etiquette.
- Handle data entry tasks accurately using spreadsheets, Microsoft Office suite, Google Workspace, and other productivity software.
- Maintain organized filing systems—both electronic and paper—to ensure quick retrieval of documents.
- Schedule appointments and manage calendars for staff members or departments with precision.
- Assist with office management duties such as ordering supplies, coordinating mail services, and overseeing general administrative functions.
- Provide exceptional customer support by addressing inquiries promptly and professionally, fostering strong client communication.
Qualifications
- Proven experience in office management or administrative roles with a focus on front desk or reception duties.
- Strong computer literacy including proficiency in Microsoft Office (Word, Excel), Google Workspace, data entry, and bookkeeping software such as QuickBooks.
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
- Exceptional communication skills and a professional phone manner.
- Experience with multi-line phone systems, clerical tasks, filing systems, and calendar management.
- Demonstrated ability to handle customer service interactions with patience and professionalism.
- Technical proficiency in office equipment and productivity software
Join us as a Front Office Coordinator to be the friendly face that keeps our office running smoothly! Your dedication to organization and customer service will make a meaningful impact every day while providing valuable experience in office operations across diverse industries.
Pay: $17.00 - $25.00 per hour
Benefits:
- 401(k) matching
- Employee discount
- Health insurance
- Paid time off
Work Location: In person
