Job Summary
We are seeking a dynamic and highly organized Office Manager to oversee the daily operations of our busy office environment. In this role, you will be the central point of contact for administrative functions, ensuring smooth communication, efficient workflow, and exceptional customer service. Your proactive approach and strong organizational skills will help foster a productive workplace, support team collaboration, and maintain a welcoming atmosphere for clients and visitors alike. This paid position offers an exciting opportunity to lead office management initiatives while utilizing your diverse skill set in administrative support, clerical tasks, and office technology.
Responsibilities
- Manage front desk operations, including greeting visitors, answering multi-line phone systems, scheduling, verifying insurance benefits, and directing calls with professional phone etiquette.
- Oversee calendar management and scheduling for meetings, appointments, and events using tools like Google Workspace and Microsoft Office.
- Handle data entry, filing, and document proofreading to ensure accuracy and organization across all administrative records.
- Maintain office supplies inventory, coordinate equipment maintenance, and oversee general office upkeep to create an efficient workspace.
- Provide exceptional customer support by responding promptly to inquiries via phone or email, ensuring positive interactions with clients and staff.
- Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and manage basic financial records.
- Ability to contact and follow up on insurances and claimsSupport administrative projects such as preparing reports, managing correspondence, and coordinating special events or meetings.
Qualifications
- Proven experience in office management or administrative roles with strong clerical skills.
- Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry systems.
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.
- Exceptional communication skills, including phone etiquette and customer service expertise; bilingual abilities are a plus.
- Experience with front desk responsibilities, multi-line phone systems, filing systems, and calendar management.
- Knowledge of bookkeeping or basic accounting practices.
- Marketing
- Social media posts or assisting with content several times a month. This is minimal such as filming a video.
- Previous experience as a medical or dental receptionist or personal assistant is required. Join us as an Office Manager and become an integral part of a vibrant team dedicated to excellence! Your energy, attention to detail, and proactive mindset will help us create a seamless office experience for everyone we serve.
Pay: $18.00 - $22.00 per hour
Benefits:
- Health insurance
- Paid time off
Experience:
- Admin Assistant or Office Management : 3 years (Preferred)
- Medical Practice : 3 years (Preferred)
Work Location: In person
