Job Overview
Our client, a fast growing food manufacturer, is seeking a highly organized and technically capable Accounting Operations Specialist to support the company’s accounting operations, employee-data administration, labor reporting and business systems. This role is designed for someone who enjoys working across multiple functions, solving data and process issues, and helping a growing organization maintain accurate, timely and actionable information.
The Accounting Operations Specialist will own day-to-day AR/AP activity and provide hands-on support for reconciliations, month-end close, employee-data accuracy, labor costing and recurring operational reporting. The ideal candidate is highly comfortable working in Excel and business systems, has a strong accounting foundation, and is known for accuracy, follow-through and practical problem solving. This person can work independently, manage recurring deadlines and recognize when an issue requires escalation.
Responsibilities
- Own day-to-day accounts receivable activities, including customer invoicing, payment application, aging review and follow-up on outstanding balances.
- Process and accurately code vendor invoices, credit-card transactions, expense reports and recurring payables in accordance with established timelines and controls.
- Prepare bank, credit-card, customer and vendor reconciliations, and assist the Controller with general-ledger reconciliations and account review.
- Support month-end close activities through account analysis, accrual support, invoice research, reconciliations and financial-data cleanup.
- Maintain and audit employee records within the HRIS, including new hires, terminations, compensation changes, department assignments, classifications and employment-status updates.
- Partner with HR, Payroll and Finance to ensure employee, timekeeping, department and labor-allocation data is complete and accurate.
- Support labor-cost reporting by organizing payroll, timekeeping, production, department and job-cost data into accurate and useful reports.
- Analyze data across Excel and business systems to identify discrepancies, investigate root causes and recommend practical solutions.
Requirements
- 4+ years of relevant accounting experience, including AR/AP, reconciliations, month-end support or staff-accounting responsibilities.
- Hands-on experience with accounting or ERP systems.
- Strong Excel skills, including lookups, pivot tables, reconciliations and recurring reporting.
- Experience maintaining accurate data across multiple systems.
- Strong attention to detail, organization and follow-through.
- Ability to work independently and manage multiple deadlines in a growing small-business environment.
- Strong communication and problem-solving skills.
- Ability to handle confidential financial and employee information with discretion.
Pay: From $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
