About DSC
DSC is a well-established, family-owned manufacturer in North Carolina specializing in the precision crafting of premier medical phantoms — devices used in medical imaging and patient testing. We operate in a regulated environment under ISO 13485 standards and take pride in a collaborative, team-oriented culture where every role makes a direct impact. We are looking for a sharp, dependable Accounting Assistant to join our close-knit team and play a key role in keeping our financial operations running smoothly.
Position Summary
The Accounting Assistant is a key member of the DSC finance team, reporting directly to the Controller. This role owns the accounts payable function end-to-end, provides hands-on support to the accounts receivable process, assists with general office and clerical operations, and serves as a direct resource to the Controller on day-to-day accounting tasks, month-end close, and special projects. The ideal candidate is experienced, detail-driven, organized, and takes genuine pride in accuracy and follow-through.
Core Responsibilities
Accounts Payable — Primary Owner
- Own the full AP cycle: receive, code, match, and process vendor invoices accurately and on time
- Verify purchase orders, packing slips, and invoices for accuracy prior to payment processing (three-way match)
- Prepare and process check runs, ACH payments, and wire transfers
- Maintain vendor records, W-9s, and 1099 tracking throughout the year
- Reconcile vendor statements and resolve invoice and payment discrepancies promptly
- Monitor AP aging and proactively communicate outstanding items to the Controller
- Maintain organized AP files and documentation in compliance with company and regulatory retention requirements
Accounts Receivable — Support
- Assist with generating and sending accurate customer invoices in a timely manner
- Post customer payments and apply cash receipts to the correct accounts
- Support collection follow-up on outstanding receivables as directed by the Controller
- Assist with AR aging review and reporting
Controller Support
- Assist the Controller with month-end close tasks including account reconciliations and journal entries
- Pull reports, compile data, and prepare schedules and supporting documents as requested
- Support audit preparation by gathering, organizing, and presenting required documentation
- Assist with regulatory filings, compliance documentation, and other financial reporting as needed
- Participate in special projects, process improvement initiatives, and ad hoc financial analysis
Office & Clerical Support
- Answer and direct incoming phone calls and correspondence in a professional and timely manner
- Manage incoming and outgoing mail, packages, and deliveries
- Maintain organized filing systems — both physical and electronic — across accounting and administrative records
- Order and manage office supply inventory
- Assist with onboarding paperwork, HR filing, and other administrative support functions as needed
- Serve as a dependable point of contact for office-related questions, vendor communications, and general administrative needs
Qualifications
- 5+ years of hands-on accounts payable experience; ownership of the full AP cycle strongly preferred
- Proficient in Microsoft Office Suite — particularly Excel and Outlook
- Experience with accounting or ERP software (NetSuite, QuickBooks, SAP, or similar)
- Strong attention to detail and high degree of accuracy in data entry and financial recordkeeping
- Organized and self-directed with the ability to manage multiple priorities and deadlines simultaneously
- Professional written and verbal communication skills for vendor, customer, and internal interactions
- Trustworthy and discreet in handling confidential financial and personnel information
Preferred:
- Associate’s or Bachelor’s degree in Accounting, Business, or a related field
- Experience supporting a Controller or Accounting Manager in a small-to-mid size company
- Familiarity with 1099 preparation and year-end close processes
- Experience in a manufacturing or regulated industry environment
- NetSuite experience a strong plus
Compensation
Base Pay: $23.00 – $28.00 per hour, commensurate with experience.
Total Compensation with Benefits: Estimated $31.00 – $38.00+ per hour in equivalent value. Data Spectrum’s benefits package — including employer-paid dental and vision, 70% employer-covered medical, 401(k) match, and generous PTO — adds an estimated $8,000 – $12,000+ in annual value on top of base pay.
Medical, Dental & Vision
- Medical insurance — Data Spectrum Corporation covers 70% of employee premiums
- Dental insurance — 100% employer paid
- Vision insurance — 100% employer paid
- Health Savings Account (HSA) — coming soon
- Aflac supplemental insurance — coming soon
Retirement
- 401(k) with 4% employer match after 1 year of service
Paid Time Off
PTO accrues based on years of continuous service as follows:
Years of Service = PTO Accrual
1 Year of Service = 1 Week
2 Years of Service =1 Week
3 Years of Service =2 Weeks
4 Years of Service =3 Weeks
5+ Years of Service =4 Weeks
- All major and extended company holidays included
Join us as an Accounting Assistant where your enthusiasm meets your expertise! Help us keep our financial operations running smoothly while growing your career in a vibrant workplace that encourages initiative and excellence.
Pay: $23.00 - $28.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Education:
Experience:
- Accounts payable: 5 years (Required)
- Accounts receivable: 5 years (Required)
- Organizational skills: 2 years (Required)
Shift availability:
Ability to Commute:
- Durham, NC 27704 (Required)
Work Location: In person
