Job Summary
We are seeking a dynamic and highly organized Secretary to join our professional team. In this vital role, you will serve as the first point of contact for visitors and callers, manage administrative tasks with efficiency, and support office operations seamlessly. Your energetic approach and attention to detail will ensure the smooth functioning of daily activities, contributing to a productive and welcoming environment. The ideal candidate will possess excellent communication skills, technical proficiency, and a proactive attitude to handle diverse responsibilities with enthusiasm.
Responsibilities
- Answer multi-line phone systems promptly and courteously, directing calls accurately and maintaining excellent phone etiquette
- Manage calendar appointments, schedule meetings, and coordinate events using productivity software such as Microsoft Office and Google Workspace
- Perform data entry tasks with precision, maintaining accurate records and filing systems for easy retrieval
- Handle front desk duties including greeting visitors, verifying identities, and providing exceptional customer support
- Assist with office management duties such as supply inventory, filing, proofreading documents, and organizing files efficiently
- Support bookkeeping activities using QuickBooks or similar accounting software to track expenses and maintain financial records
- Provide administrative support to various departments by preparing reports, managing correspondence, and ensuring timely completion of tasks
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Excellent computer literacy with experience in data entry, clerical work, and technical proficiency in office software
- Bilingual abilities are highly desirable to assist diverse client needs and facilitate communication
- Previous office experience or administrative experience is preferred, especially in medical or dental reception settings
- Knowledge of front desk operations, customer service principles, and phone etiquette is essential
- Experience with bookkeeping software like QuickBooks and familiarity with office management practices are advantageous
Join us to be a key player in creating an efficient, friendly workplace where your skills make a real difference!
Pay: $10.00 - $13.00 per hour
People with a criminal record are encouraged to apply
Work Location: In person
