Position Summary
The Financial Aid Coordinator is responsible for administering all aspects of federal, state, and institutional financial aid programs for postsecondary students. The coordinator ensures compliance with federal and state regulations, provides financial aid counseling to students and families, maintains accurate records, and supports the institution's mission of providing accessible career and technical education.
This position serves as the primary point of contact for financial aid matters and works collaboratively with admissions, student services, business office personnel, and regulatory agencies to ensure the effective delivery of financial aid services.
Essential Duties and Responsibilities
Financial Aid Administration
- Administer federal Title IV financial aid programs in accordance with federal regulations and institutional policies.
- Process student financial aid applications, verification documents, and supporting records.
- Determine student eligibility for federal, state, and institutional aid programs.
- Award and package financial aid in accordance with applicable regulations and funding availability.
- Monitor student enrollment status and academic progress to ensure continued aid eligibility.
- Manage financial aid disbursement processes and reconcile aid records with institutional accounts.
Compliance and Regulatory Reporting
- Maintain compliance with all federal, state, and institutional financial aid regulations.
- Prepare and submit required federal and state reports, including FISAP and related documentation.
- Administer Satisfactory Academic Progress (SAP) policies and appeals processes.
- Coordinate responses to audits, program reviews, and compliance monitoring activities.
- Monitor regulatory updates and implement necessary procedural changes.
Student Services
- Provide financial aid counseling to prospective and current students.
- Assist students and families in completing the FAFSA and understanding financial aid options.
- Communicate financial aid requirements, deadlines, and eligibility criteria.
- Resolve student inquiries regarding financial aid awards, eligibility, and account status.
- Develop and distribute informational materials regarding financial aid programs and procedures.
State and Institutional Aid Programs
- Administer Pennsylvania state grant programs and coordinate with PHEAA.
- Process and maintain records for institutional scholarships and other aid programs.
- Monitor funding allocations and student eligibility for all aid sources.
Recordkeeping and Data Management
- Maintain accurate and confidential student financial aid records.
- Ensure timely and accurate entry of financial aid data into student information systems.
- Generate reports and statistical data as requested by administration.
- Maintain documentation required by federal and state regulations.
Collaboration and Professional Development
- Collaborate with admissions, student services, and business office staff to support student success.
- Participate in professional development activities related to financial aid administration.
- Attend workshops, conferences, and training sessions to remain current with regulatory changes.
Qualifications
Required Qualifications
- Associate degree from an accredited institution.
- Minimum of three years of experience in financial aid administration, student financial services, higher education administration, or a related field.
- Knowledge of federal financial aid programs and regulations.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Proficiency with Microsoft Office applications and database systems.
- Ability to maintain confidentiality and exercise sound judgment.
- The institution has the right to wave any of the above requirements
Pay: $50,000.00 - $55,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Experience:
- verifiable: 3 years (Required)
Security clearance:
Shift availability:
- Day Shift (Preferred)
- Night Shift (Preferred)
Ability to Commute:
- York, PA 17402 (Preferred)
Work Location: In person
