A well-established, primarily cosmetic dental office is seeking an experienced and organized Dental Office Manager to oversee daily operations and administrative functions. This is a senior-level role requiring strong leadership, attention to detail, and the ability to ensure a smooth, efficient, and patient-focused office environment.
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Oversee and manage all daily operations of the dental office
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Supervise, schedule, and support office staff
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Manage patient scheduling and ensure optimal calendar flow
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Maintain and organize patient records, scanning, and reporting
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Handle payroll processing and administrative reporting
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Coordinate inventory, ordering of dental supplies, and equipment
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Ensure all equipment maintenance and updates are completed
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Ensure compliance with HIPAA and all relevant regulations
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Maintain a clean, safe, and professional office environment
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Communicate with dentist, assistants, labs, and vendors
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Address and resolve patient questions or concerns with professionalism
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Assist with hiring and onboarding of new staff as needed
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Submit insurance claims as a courtesy when applicable
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Develop and implement office policies and procedures
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2-3 years of prior experience in dental or medical office management
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Strong leadership and team management skills
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Excellent organizational and time management abilities
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Strong communication and interpersonal skills
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Knowledge of dental terminology and procedures
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Experience with dental software and Microsoft Office
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Familiarity with billing practices and insurance submissions
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Understanding of HIPAA compliance and confidentiality standards
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Ability to multitask and problem-solve in a fast-paced environment
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High level of discretion when handling sensitive information
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Salary: $70K–$85K (based on experience)
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401(k) plan
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All legal and Jewish holidays off
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After one year: additional paid time off
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Health insurance: open to offering
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Monday: 9:00 AM – 5:00 PM
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Tuesday: 9:00 AM – 8:00 PM (extended day)
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Wednesday: 9:00 AM – 4:00 PM
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Thursday: 8:00 AM – 4:00 PM
