Corporate Overview
ELB US Inc. is a premier global integrated solutions provider, delivering world-class visual collaboration and unified communication services. We empower enterprise, government, and education sectors through a comprehensive suite of services including strategic needs assessment, bespoke solution design, and technical lifecycle support. At ELB, we don’t just install technology; we cultivate global experiences that bridge the gap between ideas and execution.
Position Summary
ELB US Inc. is seeking a sophisticated and detail-oriented Accounts Payable Specialist to join our finance team in Livermore, California. This role serves as a key contributor to the integrity of our financial reporting by ensuring the seamless execution of the full-cycle disbursement process. The ideal candidate will possess a mastery of high-volume transaction management, exceptional vendor relationship skills, and a rigorous commitment to internal controls and accounting accuracy.
Key Responsibilities
Full-Cycle Accounts Payable Management
- Inventory & Expense Processing: Oversee the end-to-end processing of a high volume of vendor invoices, ensuring precise GL coding, multi-level approvals, and seamless entry into the ERP system.
- Disbursement Excellence: Execute weekly payment runs via ACH, wire transfers, and checks, ensuring all obligations are met within negotiated terms to maximize early-payment discounts.
- Discrepancy Resolution: Proactively investigate and resolve three-way match discrepancies (PO vs. Receiver vs. Invoice) by collaborating with Procurement, Operations, and external vendors.
- Vendor Relations: Serve as the primary point of contact for vendor inquiries, maintaining professional correspondence and performing regular statement reconciliations to ensure account aging is current.
Month-End Close & Financial Reporting
- Accrual Management: Identify and calculate month-end expense accruals for uninvoiced goods and services to ensure compliance with the matching principle.
- GL Reconciliation: Perform monthly reconciliations of the Accounts Payable sub-ledger to the General Ledger, identifying and correcting any variances.
- Journal Entries: Prepare and post standard and adjusting journal entries related to prepaid expenses, amortizations, and intercompany transactions.
- Process Optimization: Support the Financial Controller in identifying bottlenecks and implementing automated workflows to reduce the month-end closing cycle time.
Compliance & Internal Controls
- Audit Support: Provide comprehensive documentation and schedules for internal and external audits, ensuring a transparent audit trail.
- Tax Compliance: Assist in the maintenance of Form W-9 records and the annual 1099-MISC/NEC reporting process.
- Record Retention: Maintain a digital and physical filing system that adheres to corporate governance and statutory requirements.
Qualifications & Competencies
- Education: Bachelor’s or Associate’s degree in Accounting, Finance, or a related field preferred.
- Experience: 3+ years of progressive experience in an Accounts Payable or General Accounting environment.
- Technical Proficiency: Advanced knowledge of ERP systems (e.g., SAP, Oracle, NetSuite) and Microsoft Excel (advanced formulas, VLOOKUPs, and Pivot Tables).
- Analytical Rigor: A high degree of accuracy and a "zero-error" mindset when handling high volumes of financial data.
- Professionalism: Exceptional communication skills and the ability to maintain strict confidentiality regarding sensitive financial information.
Pay: $73,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Ability to Commute:
- Livermore, CA 94551 (Preferred)
Work Location: In person
