Join Our Team
KCI Aviation is seeking a highly organized and detail-oriented HR & Finance Administrator to support both our Human Resources and Finance teams. This position plays a vital role in ensuring a positive employee experience while maintaining accurate payroll, benefits, accounting, and administrative processes.
The ideal candidate enjoys variety, thrives in a fast-paced environment, maintains strict confidentiality, and takes pride in delivering exceptional internal customer service. This is an excellent opportunity for someone who enjoys both Human Resources and Accounting responsibilities and wants to grow with an employee-owned aviation company.
What You'll Do
Human Resources Support
- Coordinate the onboarding process for new employees, including new hire paperwork and personnel files
- Assist with new hire orientation and employment documentation
- Process I-9 forms and support employment compliance requirements
- Initiate background checks and pre-employment screening activities
- Support performance review administration and tracking
- Maintain employee records, communication boards, contact lists, and HR documentation
- Assist with employee communications, ESOP events, and engagement initiatives
- Coordinate PTO calendars, Plan 125 communications, and other annual HR activities
Payroll, Benefits & Finance
- Process bi-weekly payroll and resolve payroll discrepancies
- Maintain employee records within HRIS and payroll systems
- Administer employee benefit enrollments, qualifying life events, and benefit changes
- Process 401(k) enrollments, contributions, reporting, and compliance activities
- Process payments, reconcile accounts, and manage aging reports
- Reconcile insurance invoices and benefit-related billing
- Process electronic deposits and credit card payments
- Support Accounts Receivable activities and customer billing inquiries
- Process child support deductions from paychecks, as applicable
Administrative Support
- Process employee status changes, promotions, transfers, compensation changes, and terminations
- Assist with unemployment claims and employment verification requests
- Maintain document retention practices and employee files
- Coordinate office supply ordering and employee luncheon logistics
- Support administration of employee uniform and safety equipment programs
- Perform PTO audits and process PTO cash-outs
- Assist with additional HR and Finance projects as assigned
What We're Looking For
Required Qualifications
- Experience processing payroll
- Strong organizational skills and exceptional attention to detail
- Ability to maintain confidentiality and handle sensitive information professionally
- Excellent communication and customer service skills
- Proficiency with Microsoft Office (Word, Excel, Outlook)
- Ability to effectively manage multiple priorities in a deadline-driven environment
Preferred Qualifications
- Human Resources or Accounting experience
- Experience with HRIS and payroll systems
- QuickBooks experience
- Working knowledge of employee benefits administration
- Basic understanding of employment laws and HR compliance
Why KCI Aviation?
At KCI Aviation, you'll become part of an employee-owned company dedicated to excellence in aviation maintenance and repair. We offer:
- Competitive compensation
- Comprehensive medical, dental, and vision benefits
- 401(k) retirement plan
- Employee Stock Ownership Plan (ESOP)
- Paid Time Off and paid holidays
- Career growth and development opportunities
- A collaborative, team-oriented culture
If you're looking for a rewarding position where you can make an impact across both Human Resources and Finance, we'd love to hear from you.
Apply today and become part of the KCI Aviation team.
KCI Aviation is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.
Pay: $20.53 - $23.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
