Looking for a motivated, reliable individual for a position in design / construction career field for Building Envelope Group (Roofing, Waterproofing, and Exterior Walls).
Responsibilities:
- Computer / office work including scheduling, drafting reports, submittals, tracking multiple projects, etc.
- Invoicing project managers project monthly billings to clients
- Coordination with AR ensuring all invoicing is current, up to date, outstanding invoices, and client contact.
- Draft AIA Contracts for project management
- Draft Design Development Specifications for project managers
- Provide support to Project Managers
- Organize and schedule meetings
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Act as the point of contact for internal and external clients
Skills and Knowledge:
- Proven experience as an Administrative Assistant, Executive Assistant, or Office Admin Assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in One Drive, MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative Assistant or Secretary will be a plus
WMBE offers benefits that include:
- Potential for bonuses
- Holidays and PTO
- 401(k) Match
- Health Insurance
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
Work Location: In person
