Brokerage CoordinatorBuild Your Career at NAI Summit
At NAI Summit, we believe commercial real estate is about more than buildings. It is about helping businesses grow, strengthening communities, and creating opportunities throughout Eastern Pennsylvania and beyond.
For more than 40 years, NAI Summit has been one of the region's leading commercial real estate firms, providing brokerage, property management, construction management, and consulting services across office, industrial, retail, investment, land, and healthcare sectors. As an independently owned member of the global NAI network, we combine the resources of an international organization with the collaboration and accessibility of a locally driven company.
As a Brokerage Coordinator, you will play a vital role in our success. This is not simply an administrative position. You will become an essential partner to our brokerage professionals, helping transform ideas into winning proposals, assist in creating professional marketing materials, managing property listings, coordinating transactions, and ensuring every client receives exceptional service.
This role is ideal for someone who thrives in a fast paced environment, enjoys balancing multiple priorities, has an eye for detail and design, and takes pride in producing high quality work. Every day brings something different, offering opportunities to learn commercial real estate from experienced professionals while building valuable skills in project management, client service, research, and business development.
If you enjoy solving problems, taking ownership of projects, and making an impact behind the scenes while working alongside a collaborative and entrepreneurial team, we'd love to meet you.
Position Summary
The Brokerage Coordinator provides administrative and transaction support to the brokerage team. This individual serves as a trusted resource for brokers by coordinating initiatives, maintaining property listings and databases, preparing proposals and presentations, assisting with transaction management, and supporting client communications.
Success in this position requires exceptional organizational skills, attention to detail, strong communication abilities, creativity, and the ability to manage multiple projects simultaneously while meeting deadlines.
Essential Duties and ResponsibilitiesBrokerage Support
- Provide day-to-day administrative support to assigned brokers and brokerage teams.
- Coordinate listing assignments from onboarding through transaction completion.
- Prepare listing agreements, commission agreements, letters of intent, proposals, and other brokerage documents.
- Maintain transaction files and monitor critical deadlines.
- Coordinate property tours, client meetings, and presentations.
- Conduct market research and gather property information.
- Assist brokers with prospecting initiatives and business development efforts.
- Maintain CRM databases and contact records.
- Process executed transaction documentation.
- Coordinate internal approvals and document routing.
- Maintain confidentiality of client and company information.
- Coordinate signage.
- Upload and maintain listings on multiple websites.
- Ensure all listing information remains current and accurate across marketing platforms.
- Assist with social media content and company marketing initiatives.
- Assist with special events and networking functions.
Research and Database Management
- Research comparable sales, lease transactions, demographics, ownership information, and market trends.
- Prepare aerial maps, demographic reports, and market surveys.
- Maintain property databases and internal marketing resources.
- Organize digital files and marketing assets.
Client Service
- Serve as a professional point of contact for clients, vendors, and business partners.
- Respond promptly to requests from brokers and clients.
- Maintain a high level of professionalism and responsiveness.
Qualifications
- Two or more years of administrative, marketing, sales support, or commercial real estate experience preferred.
- Commercial real estate experience is a plus but not required.
- Experience with CRM systems and database management.
- Experience with Canva is a plus.
- Proficiency in Microsoft Office including Word, Excel, Outlook, and PowerPoint.
- Experience with CoStar, LoopNet, Crexi, Buildout, or similar commercial real estate platforms is preferred.
Knowledge, Skills, and Abilities
- Excellent written, verbal, and interpersonal communication skills.
- Strong organizational and project management abilities.
- Exceptional attention to detail and commitment to quality.
- Ability to prioritize multiple projects in a deadline-driven environment.
- Strong proofreading and editing skills.
- Creative mindset with an eye for professional design and branding.
- Ability to work independently while collaborating with multiple brokers and departments.
- Strong customer service orientation.
- Ability to maintain confidentiality.
- Positive attitude and willingness to learn.
What Success Looks Like
The successful Brokerage Coordinator consistently delivers accurate, timely, and professional work while helping brokers operate efficiently and provide outstanding service to clients. They anticipate needs, communicate proactively, manage competing priorities effectively, and contribute to the overall success and growth of the brokerage team.
Why Join NAI Summit?
- Work alongside one of the Lehigh Valley's most respected commercial real estate firms.
- Gain exposure to every aspect of commercial real estate brokerage.
- Collaborate with experienced professionals across brokerage, marketing, property management, and construction management.
- Enjoy a collaborative, entrepreneurial culture where your ideas and contributions matter.
- Build a long-term career with opportunities for professional growth and development.
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
