ACCOUNTING ASSISTANT 2

State of Nevada -
Carson City, NV

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Job Details

Full-time
16 hours ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Loan forgiveness
Life insurance

Qualifications

High school diploma or GED

Full Job Description

***THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE***

Job Summary

PER EXECUTIVE ORDER 2026-02, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31st, 2026. Please refer to the link for more information: https://www.gov.nv.gov/executive-actions/executive-orders/2026-executive-orders/EO-2026-002/

The State Treasurer’s Office is hiring for an Accounting Assistant 2 in Carson City, NV. The position serves as a subject matter expert for the Check Distribution Program, where they are responsible for assisting internal and external agencies with check printing, special handling requests, check research and return to sender checks; reconcile all outside bank account statements daily; serve as the primary contact at the Cash Management front office window assisting visitors to the office, and the Cash Management main phone line; and the incumbent is responsible for providing the following Cash Management services: internal checks received, prepare the courier services deposit for daily pickup, order banking supplies for agencies statewide, and order office supplies. Incumbent is expected to provide the highest level of customer service, solutions, and support.

Accounting Assistants supervise and participate in the performance of clerical accounting work in the maintenance of accounts and accounting records for State agencies.

Essential Qualifications

Two or more years of applicable experience as described in the job duties and graduation from high school or equivalent education.

Job Duties

Receive, review, verify, and process accounts payable and receivable documents.
Receive payments, match payment to receivable due, and prepare receipts.
Review timesheets for completeness, authorized signatures, correct calculation of hours, adequate leave balances, and attachment of required documentation.
Verify charges and bill the appropriate account, apprise debtor of their liability, and assist in collection of past due accounts.
Balance account information, verify totals with back-up data, identify discrepancies, and identify and refer adjustments and/or correct records.
Develop spreadsheets for tracking, organizing, and reporting account related data.
Perform data input and record, organize, track, report, and verify financial information.
Reconcile bank statements, identify exceptions, and resolve routine problems.
Compose correspondence and provide financial, accounting data, and other information.
Process budget and accounting documents by encoding accounting distribution data.
Verify budget authority for expenditures, accuracy of billing claims, and authorized signatures.
Transfer accounting data to appropriate accounts, journals, or ledgers to summarize agency and/or program financial accounting information.
Assign a budgetary account code and post to revenue and receivable accounts.
Maintain and monitor revenue and expenditure accounts and notify management when revenues fall below projected levels.
Prepare and make daily deposits and balance monies, journals, and deposit forms.
Reconcile internal accounting records and reports to Controller’s reports and balance and prepare documents to make reconciliation.
Serve as liaison with central pay center staff, investigate and correct errors, prepare time adjustment sheets, enter payroll data, and maintain related records.
Access account information to respond to inquiries from clients or vendors.
Perform related duties as assigned.

Knowledge, Skills, and Abilities

This job specification lists the major knowledge, skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge, skills and abilities from a previous level.

Knowledge of:

Applicable federal and State laws, regulations, and agency policies and procedures; accounts payable and receivable procedures.
Clerical accounting and financial recordkeeping; applicable accounting codes.
Payroll practices and procedures; tracking, organizing, and reporting accounting related data.

Ability to:

Identify and apply established budgetary and financial recordkeeping requirements for the maintenance of accounts.
Compile and summarize data for agency reports; distribute expenditures to subordinate accounts.
Use established formulas to complete accounting documents and develop spreadsheets; prepare and process travel arrangements and claims.
Recognize problems or discrepancies in payroll, accounts payable or accounts receivable data, and payroll coding, and resolve and make corrections.

Recruiter Contact Information: Clark Mandichak - [email protected]

The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.

Please send direct Inquiries or correspondence to the recruiter listed on this announcement.

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Job Summary

Essential Qualifications

Job Duties

Knowledge, Skills, and Abilities

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