Job Summary
We are seeking a dynamic and organized Office Assistant/Receptionist to join our team! This vital role combines front desk management, administrative support, and customer service to ensure our office runs smoothly and efficiently. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. You will serve as the first point of contact for visitors and callers, manage administrative tasks, and support office operations with enthusiasm and professionalism. This paid position offers an exciting opportunity to develop your office management skills in a fast-paced environment.
Duties
- Greet visitors warmly and professionally, ensuring a positive first impression for all who enter the office.
- Handle front desk responsibilities including scheduling appointments and maintaining visitor logs
- Perform data entry, filing, and document proofreading to support administrative workflows.
- Utilize Microsoft Office Suite (Word, Excel, Outlook) for correspondence, scheduling, and record keeping.
- Assist with bookkeeping tasks using QuickBooks Online or similar accounting software to support financial record accuracy.
- Shipping and Receiving handling.
- Inventory management.
- Support office management tasks such as calendar management, supply ordering, and organizing meetings or events.
- Provide customer support by responding promptly to inquiries via phone or email and ensuring client needs are met efficiently.
- Maintain a clean and organized reception area while managing clerical duties with precision and care.
Experience
- Previous office experience or administrative support roles demonstrating strong organizational skills.
- Familiarity with data entry, filing systems, and general clerical tasks.
- Proficiency in Microsoft Office (Word, Excel) for daily operations.
- Experience with QuickBooks Online or bookkeeping software is preferred.
- Experience with inventory management.
- Experience with shipping and receiving procedures.
- Excellent customer service skills coupled with professional phone etiquette and communication abilities.
- Strong organizational skills with the ability to prioritize tasks efficiently in a busy environment.
Join us in creating a welcoming environment where organization meets exceptional service! This role is perfect for motivated individuals eager to grow their office management expertise while making a positive impact every day.
Pay: $18.00 - $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Experience:
- QuickBooks: 2 years (Required)
- Shipping & receiving: 1 year (Required)
- Inventory management: 1 year (Required)
Work Location: In person
