Job Summary
The Inventory Coordinator is responsible for maintaining the accuracy and integrity of product inventory throughout the company. This position reviews vendor orders, purchase orders, invoices, receiving records, and inventory activity to ensure that quantities, pricing, and product information are accurate and properly recorded.
The Inventory Coordinator serves as the primary point of contact for resolving discrepancies involving ordered products, vendor invoices, receiving records, and inventory levels. This position works closely with purchasing, receiving, accounting, sales, and management to identify problems, determine their cause, and ensure appropriate corrections are made.
Duties / Responsibilities
- Review purchase orders, vendor invoices, and receiving documentation to ensure product quantities, pricing, and other order information match.
- Reconcile discrepancies between products ordered, products received, and products invoiced.
- Investigate incorrect pricing, shortages, overages, duplicate charges, substitutions, damaged products, and other order discrepancies.
- Communicate directly with vendors and internal departments to resolve product and invoice issues.
- Ensure corrections, credits, replacements, or other necessary adjustments are properly completed and documented.
- Maintain accurate records of vendor orders, invoices, credits, and inventory adjustments.
- Track stock inventory levels and identify discrepancies between physical inventory and company inventory systems.
- Coordinate inventory counts and cycle counts as needed.
- Monitor product movement between company locations and ensure transfers are accurately recorded.
- Help identify slow-moving, discontinued, damaged, or excess inventory and communicate findings to management.
- Maintain accurate product information, including SKUs, descriptions, costs, quantities, and vendor information.
- Provide inventory and product-related reports to management as requested.
- Serve as an internal resource for employees with questions regarding inventory, purchase orders, vendor invoices, and product discrepancies.
- Assist accounting ensuring inventory counts and valuations reconcile with our ERP’s general ledger.
- Perform additional special operational duties as assigned.
Required Skills / Abilities
- Exceptional attention to detail and accuracy.
- Strong organizational and record-keeping abilities.
- Strong analytical and problem-solving skills.
- Strong written and verbal communication skills.
- Proficiency with inventory management, purchasing, and business software.
- Strong computer skills, including spreadsheets and data entry.
- Ability to work independently and take ownership of unresolved issues.
- Knowledge of building materials, hardware, construction products, or retail inventory is preferred.
Education and Experience
- High school diploma or equivalent required.
- Associate's or bachelor's degree in business, accounting, supply chain, operations, or a related field preferred.
- Minimum of 2 - 4 years of experience in inventory control, purchasing, receiving, accounts payable, order management, or a related operational role preferred.
- Experience reconciling purchase orders, vendor invoices, and receiving documentation is highly beneficial.
- Experience with inventory management, ERP, purchasing, or accounting systems preferred.
Physical Requirements
- Ability to sit and operate a computer for extended periods.
- Ability to stand and walk throughout retail, warehouse, receiving, and inventory areas as needed.
- Ability to perform physical inventory counts and inspect products throughout company facilities.
- Ability to bend, reach, and access inventory stored at various heights.
- Ability to occasionally lift and move products or materials weighing up to 30 pounds.
- Ability to work in office, retail, warehouse, and receiving environments.
Pay: $50,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
