HOA/Condo Specialist (Part-Time)
Delta Management is seeking an organized, outgoing, and self-motivated professional to join our growing team in Owensboro, Kentucky. We manage over 200 residential homes and multiple HOA and condominium associations throughout the Owensboro and Henderson areas.
This part-time position supports the daily operations of HOA and condominium associations by assisting board members, homeowners, vendors, and the management team. The HOA/Condo Specialist serves as the primary administrative contact for assigned associations and helps ensure association business is handled efficiently, professionally, and in accordance with governing documents.
Schedule
- Part-time position
- Approximately 3–4 days per week
- Flexible daytime schedule
- Occasional evening attendance at board and annual meetings may be required
Responsibilities
- Serve as the primary point of contact for homeowners and association members.
- Communicate regularly with HOA and condo board presidents regarding community concerns, projects, and day-to-day operations.
- Maintain association records, homeowner information, contracts, correspondence, and governing documents.
- Prepare meeting packets, reserve meeting locations, make copies, and attend board and annual meetings as needed.
- Process association deposits, pay invoices, and maintain accurate financial records.
- Assist with dues collection, budgets, and financial reporting.
- Obtain vendor bids and coordinate maintenance, repair, and improvement projects.
- Respond to homeowner inquiries and concerns in a professional and timely manner.
- Review governing documents, bylaws, declarations, and rules to help locate and communicate association requirements and procedures.
- Assist boards with the interpretation and application of governing documents while recognizing that legal matters must be referred to the association's attorney.
- Prepare reports, updates, and correspondence for board members and homeowners.
Qualifications
- Exceptional organizational and time-management skills.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Ability to work independently and manage multiple responsibilities.
- Strong customer service and problem-solving abilities.
- Ability to read, understand, and apply governing documents, bylaws, rules, and policies.
- Comfortable working with financial records, deposits, invoices, and basic bookkeeping functions.
- Proficiency with Microsoft Office, including Word, Excel, and Outlook.
- Valid driver's license and dependable personal vehicle required.
- Ability to travel locally on an occasional basis for meetings, property visits, and association business.
- Property management, HOA, administrative, bookkeeping, or office experience preferred.
What We're Looking For:
We're looking for someone who is highly organized, detail-oriented, dependable, and enjoys working with people. The ideal candidate is a self-starter who can communicate professionally, follow through on tasks, maintain accurate records, and confidently research governing documents to help boards and homeowners find answers. This position is ideal for someone who enjoys administration, organization, customer service, and helping communities operate smoothly.
Location: Owensboro, KY
Position Type: Part-Time (Approximately 3–4 Days Per Week)
To Apply: Please submit your resume and a brief cover letter explaining why you would be a great fit for the position.
Job Type: Part-time
Pay: $12.00 - $15.00 per hour
Experience:
- Computer skills: 1 year (Required)
- Customer service: 1 year (Preferred)
Work Location: In person
