Transportation Coordinator
Location: Fort Worth, Texas
Job Type: Part-Time
Schedule: Mornings 8:00 AM – 2:00 PM M-Th (requires some weekends typically Sunday) 24 – 30 Hours Per Week
Position Overview
We are seeking a highly organized and detail-oriented Transportation Coordinator to support daily logistics, dispatch, and administrative operations. This role is critical to ensure efficient yard operations, on-time deliveries, and compliance with DOT regulations.
The ideal candidate thrives in a fast-paced environment, communicates effectively with drivers and vendors, and maintains accuracy in scheduling, payroll, and billing processes.
Key Responsibilities
Dispatch & Operations
- Plan and coordinate daily dispatches for drivers to ensure on-time deliveries
- Schedule and manage:
- Local vendor pickups
- Inbound vendor freight
- Store deliveries
- Drayage (rail yard to distribution center)
- Accept load tenders and coordinate freight with customers and vendors
- Monitor driver arrival/departure times and update ETAs in system
- Communicate daily with drivers, yard personnel, and customers
Compliance & Driver Management
- Monitor driver logs and hours of service (HOS) for DOT compliance
- Track driver availability and pre-plan routes and assignments
- Support safety initiatives and ensure operational efficiency
Administrative & Financial Support
- Enter and process payroll, including accessorial pay
- Maintain accurate mileage and operational records
- Allocate charges and process billing/invoicing for:
- Store deliveries
- Drayage
- Traffic/load shipments
- Prepare daily and weekly reports (shift reports, trailer schedules, etc.)
Additional Duties
- Monitor fuel inventory and assist with ordering
- Assist with new hire paperwork and onboarding tasks
- Participate in after-hours and weekend on-call rotation
Qualifications
Education & Experience
- High School Diploma or equivalent required
- Prior experience in transportation, logistics, or dispatching preferred
- Knowledge of DOT regulations strongly preferred
Requirements
- Valid Class C Driver’s License
- Ability to pass drug and alcohol screening
- Verifiable work history
- Reliable transportation
Skills & Abilities
- Strong organizational and multitasking skills
- Ability to meet deadlines in a fast-paced environment
- Proficiency in Microsoft Office (Excel, Word, Email)
- Strong data entry accuracy and attention to detail
- Effective communication and professional phone etiquette
- Ability to work flexible schedules, including evenings and weekends
Physical Requirements
- Periodic walking in warehouse/yard environments
- Prolonged sitting and computer use
- Frequent phone communication
- Occasional lifting (up to 50 lbs.)
- Ability to bend, twist, crouch, and move as needed
Why Join Us?
Join a team that values efficiency, safety, and teamwork, where your contributions directly support critical logistics operations and customer satisfaction.
