Office Manager / Administrative Assistant
Full-Time | $40,000–$50,000 DOE
Paid Time Off (PTO) | Health Benefits
We are a growing company of approximately 40 employees specializing in insurance restoration, professional packing and moving, and secure storage.
We are seeking a highly organized, dependable Office Manager / Administrative Assistant to oversee daily office operations and provide administrative support across multiple departments. The ideal candidate is proactive, detail-oriented, customer-focused, and thrives in a fast-paced environment.
Strong computer proficiency and the ability to quickly learn new software are essential. Familiarity with AI productivity tools is a plus.
- Manage day-to-day office operations and administrative functions
- Answer and direct incoming phone calls and emails professionally
- Coordinate building maintenance vendors
- Prepare bank deposits
- Manage employee hardware distribution
- Coordinate fleet registrations, insurance, and maintenance schedules
- Welcome clients, vendors, and visitors
- Schedule appointments and maintain calendars
- Prepare reports, correspondence, and general documentation
- Maintain digital and physical filing systems
- Assist with customer communications and insurance-related documentation
- Order office supplies and manage office equipment
- Process incoming and outgoing mail and shipments
- Track licenses, certificates, and administrative deadlines
- Provide administrative support to company leadership
- Minimum 3 years of office administration or office management experience preferred
- Strong organizational, communication, and multitasking skills
- High level of accuracy and attention to detail
- Proficiency with Microsoft Office (Outlook, Word, Excel)
- Comfortable learning and utilizing business software; familiarity with AI tools is a plus
- Experience with QuickBooks or similar accounting software is preferred
- Experience in restoration, moving and storage, or the insurance industry is a plus
Please submit your resume along with a brief cover letter outlining your relevant experience and why you would be a great fit for our team.
Qualified applicants should be available for an initial Zoom interview followed by an in-person interview.
We appreciate your interest and look forward to hearing from you.
Pay: $40,000.00 - $50,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
