The position of Shipping Coordinator is responsible for directing all activities related to daily shipping including; data entry, preparation of documentation, maintains records, coordinates logistics for product shipment, and assisting customer service in related actives, as needed.
Key Responsibilities
Shipping, Documentation & Logistics
- Print Bills of Lading and labels.
- Route orders and assign pro numbers to bills and labels.
- Separate and date Bills of Lading for drivers.
- Maintain shipping department copies of Bills of Lading for shipped orders.
- Complete Commercial Invoices for export shipments.
- Process PCMiler load sheets for flatbed loads.
- Audit loadouts as required.
- Call carriers to arrange pickups.
Order Processing & Inventory
- Receive P.O.s and process them in the system.
- Complete the invoice process.
- Run “Available to Ship” reports throughout the day to identify completed orders.
- Pick completed orders and provide them to loaders.
Support, Coordination & Administration
- Assist shipping department employees with locating hardware boxes.
- Assist shipping department employees with order-related questions.
- Assist Customer Service with order status inquiries.
- File documents and complete monthly reports for the Plant Manager.
General Expectations
- Work effectively in a team-based environment to accomplish company goals and resolve problems.
- Prioritize and manage multiple tasks throughout the day.
- Follow verbal and written instructions with minimal supervision.
- Be detail-oriented and able to prioritize tasks effectively.
- Perform each essential duty satisfactorily.
- Possess strong computer skills.
- Demonstrate analytical problem-solving abilities.
- Be capable of multitasking in a fast-paced environment.
Supervisory Responsibilities
- This position does not have supervisory responsibilities.
Education and/or Experience
- Minimum of 3–6 months of shipping, inventory, or related experience, or an equivalent combination of education and experience.
Reasoning Ability
- Ability to apply common sense understanding to carry out written or verbal instructions.
- Capable of handling problems involving multiple variables in different situations.
- Ability to read and interpret documents accurately.
Physical Demands
- Ability to apply common sense understanding when carrying out instructions provided in written, oral, or diagram form.
- Ability to create, read, and accurately interpret documents.
- Strong problem-solving skills, including the ability to manage situations involving multiple variables in various contexts.
Work Environment
- Combination of office, manufacturing
- Required to wear PPE (personal protective equipment) such as:
o Eye protection
o Hearing protection
o Closed-toed shoes
- PPE must be worn at all times in designated manufacturing areas.
