JOB SUMMARY
The Office Manager is responsible for overseeing daily office operations and providing administrative support across multiple business units. This role ensures efficient communication, organized processes, and a well-maintained workplace environment, while supporting staff, leadership, and guests. This is a non-exempt position.
DUTIES AND RESPONSIBILITIES
- Answer and route incoming calls across multiple companies and departments
- Greet visitors and assist guests with directions and support
- Manage conference room scheduling and shared office spaces
- Maintain office and breakroom supplies, cleanliness, and organization
- Coordinate maintenance requests and vendor services
- Organize travel arrangements including hotels and rental cars
- Plan and coordinate office events, meetings, and staff lunches
- Manage incoming packages and deliveries
- Maintain organizational charts and internal documentation
- Scan, file, and organize records, including medical and contract documents
- Pull data reports and assist with research and analytics projects
- Prepare meeting notes and assist with recurring leadership meetings
- Assist with onboarding tasks such as badges and parking access
- Maintain parking assignments and office signage
- Provide general administrative and operational support as needed
- Other duties as assigned.
ESSENTIAL SKILLS
- Strong written and verbal communication skills.
- Excellent organizational and time management skills.
- Great customer service and interpersonal skills.
- Friendly, service-oriented personality.
- Problem-solving and basic troubleshooting skills.
- Comfortable in a fast-paced environment.
- Ability to multitask and prioritize effectively.
QUALIFICATIONS
- High School education or equivalent required
- 1-2 years of experience in a professional office setting required.
- Extremely organized with proven ability to independently manage multiple projects.
- Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
- Proven ability to maintain confidentiality and professionalism concerning all aspects of daily business operations.
Must be able to pass criminal background check.
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Do you have at least 1-2 years of experience working in a professional office environment?
Work Location: In person
