Job Overview
We are seeking a dynamic and highly organized Administrative Office Coordinator to join our team! In this vital role, you will oversee daily office operations, coordinate administrative tasks, and support various departments to ensure a smooth and efficient workplace. Your proactive approach and excellent communication skills will help foster a productive environment, enhance team collaboration, and maintain high standards of office management. This position offers an exciting opportunity to lead administrative functions, manage vendor relationships, and contribute to the overall success of our organization.
Responsibilities
- Schedule clients and staff
- Answer phones and respond to emails
- Communicate with families regarding scheduling, onboarding, and general inquiries
- Coordinate new employee onboarding and orientation
- Recruit Behavior Technicians (BTs) and other staff, screen applicants, and coordinate interviews
- Support credentialing, compliance, and personnel documentation
- Maintain client and employee records
- Conduct online research for vendors, insurance requirements, regulations, and operational projects
- Assist with general office administration and day-to-day agency operations
Requirements
- Proven experience in office administration or office management roles with strong clerical skills.
- Demonstrated supervisory experience with the ability to lead and motivate a team effectively.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) along with experience using spreadsheets for data analysis.
- Familiarity with accounting or financial software such as QuickBooks or similar platforms; basic bookkeeping knowledge required.
- Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
- Excellent communication skills—both verbal and written—with professional phone etiquette.
- Experience handling confidential information with integrity and discretion.
- Knowledge of event planning logistics and vendor management processes is highly desirable.
- Ability to manage multiple responsibilities simultaneously while maintaining attention to detail.
- Prior experience in medical office management or similar environments is a plus but not required.
Join us as an Administrative Office Coordinator if you’re passionate about creating organized workflows, supporting team success, and making a positive impact in a vibrant work environment!
Pay: $24.00 - $28.00 per hour
Work Location: Hybrid remote in Hewlett, NY 11557
