Part-Time Administrative Assistant — Real Estate & Construction Office
Deerfield Beach, FL | Flexible Hours | Part-Time
We're a small, fast-moving real estate and spec home development team looking for a detail-oriented administrative assistant to support both our brokerage operations and our general contracting office. This is a great fit for someone who's organized, comfortable juggling different types of work, and wants flexible part-time hours.
Responsibilities
General Contracting Office Support
- Assist with preparing project estimates and cost breakdowns
- Track permits, inspections, and subcontractor documentation
- Organize change orders, invoices, and vendor proposals
- Maintain project files and construction schedules using Buildertrend
- Coordinate communication between GC, subs, and clients through Buildertrend or similar project management software
- Assist with basic bookkeeping/expense tracking for active projects
Real Estate / Brokerage Support
- Prepare listing paperwork, disclosures, and MLS entries
- Draft and organize contracts, addenda, and amendments
- Coordinate showings, inspections, and closing timelines
- Maintain buyer/seller communication logs and follow-ups
- Assist with marketing materials (brochures, flyers, social posts)
General Office
- Manage calendars and scheduling across both businesses
- Handle phone/email correspondence professionally
- Organize digital and physical filing systems
- Run occasional errands (permit office, title company, bank)
Qualifications
- 1+ years administrative experience (real estate or construction background a plus, not required)
- Experience with Buildertrend or similar construction management software strongly preferred
- Comfort assisting with estimates and cost tracking
- Strong written communication skills
- Proficient in Microsoft Office / Google Workspace
- Highly organized, self-motivated, able to manage competing priorities
- Bilingual English/Portuguese a plus
Schedule: Part-time, flexible — hours negotiable based on candidate availability and workload
Location: Deerfield Beach, FL (some in-person presence required; hybrid possible)
To apply, please send a resume and brief note about your relevant experience.
Pay: $20.00 - $24.00 per hour
Benefits:
Work Location: In person
