Engineering Services Group, Inc. is a multi-disciplined Engineering firm, providing services in the fields of Consulting Engineering, Construction Management, Program Management. We specialize in Traffic, Transportation and Civil Engineering, and work frequently with the Illinois Department of Transportation (IDOT), the Illinois State Toll and Highway Authority (ISHTA), the Chicago Department of Transportation (CDOT), and various counties and municipalities.
You can learn more about us at www.esgcorp.us.
We are seeking a detail-oriented and proactive Administrative Assistant to support our Administrative Manager. The ideal candidate will possess strong organizational, communication, and multitasking skills, with the ability to support administrative operations, marketing initiatives, and project documentation activities.
Key Responsibilities
Administrative Support
- Assist with preparing reports, correspondence, and other administrative tasks
- Coordinate general office communications and daily operations
- Handle data entry tasks accurately using spreadsheets, Microsoft Office, and other productivity software
- Maintain organized filing systems both digitally and physically, ensuring easy retrieval of documents
- Support bookkeeping activities such as invoicing, expense tracking, and basic financial record keeping using QuickBooks or similar software
Human Resource and Payroll Support
- Assist with compiling and preparing bi-weekly payroll
- Provide support to employees as needed
Marketing Support
- Help create and update company brochures, presentations, and other marketing materials
- Maintain and update company websites and social media platforms
Research and Documentation Support
- Assist with proposal preparation, including content development, and proofreading documents.
- Conduct research into new Requests for Proposals (RFPs) and future business opportunities
Qualifications:
- Effective organizational and communication skills
- Tech-savvy with the ability to multitask and prioritize tasks
- Strong computer literacy, including proficiency in Microsoft Suite (Word, Excel, Outlook, and PowerPoint) and Canva or other illustrator-like applications
- Previous office experience or administrative roles that involved clerical tasks, client communication, or medical/dental receptionist duties are advantageous
- Strong time management skills combined with attention to detail to ensure accuracy in all responsibilities
- Associate’s degree preferred; administrative experience strongly valued
Join us in creating an energetic work environment where your organizational talents shine! This role offers an exciting opportunity to grow your administrative expertise while supporting a dedicated team committed to excellence.
Compensation & Benefits:
- Health, Vision, Dental Insurance
- 401(k) with company match
- PTO: Holidays, Vacation, Sick Leave
Pay: $17.00 - $26.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Referral program
- Vision insurance
Application Question(s):
- Please indicate your current city of residence. If your commute to our office exceeds approximately 30 minutes, briefly explain your ability to reliably meet on‑site attendance expectations.
- Please describe your ability to manage concurrent tasks and deadlines within a fast‑paced small‑business environment.
- Please describe your proficiency with the Microsoft Office Suite, including any specific applications you use regularly.
- Please describe your proficiency with the Adobe Photoshop, MS Publisher, InDesign, and/or Canva, including any specific applications you use regularly.
- Please summarize your professional alignment with the role and the value you would contribute to our team that would make you the ideal candidate.
Work Location: In person
