Location: Oceanside
Employment Type: Full - Time
Education: Bachelor’s Degree Required
Experience: Administrative or office experience preferred; legal office experience is a plus
About the Position
We are seeking a professional, organized, dependable, and detail-oriented Administrative Assistant to join our law firm on a full-time basis.
This is an excellent opportunity for someone who has an interest in the legal profession and would like to gain valuable experience working in a professional law firm environment. The successful candidate will work closely with our attorneys and office staff and will assist with the day-to-day administrative operations of the firm.
We are looking for someone who takes pride in their work, communicates professionally, learns quickly, and is comfortable managing multiple priorities while maintaining accuracy and confidentiality.
Responsibilities
The Administrative Assistant will assist with a wide range of daily office and administrative responsibilities, including:
- Managing and organizing incoming and outgoing emails
- Answering and directing telephone calls in a professional manner
- Receiving, opening, sorting, and distributing mail
- Scanning, copying, organizing, and electronically saving documents
- Maintaining organized electronic and physical files
- Preparing documents and correspondence as directed
- Assisting attorneys and staff with general administrative tasks
- Entering and maintaining information in office systems
- Accurately recording and billing time for administrative tasks performed
- Assisting with scheduling and general office coordination
- Handling confidential client and firm information with discretion
Qualifications
- Bachelor’s degree required
- Strong written and verbal communication skills
- Excellent organizational and time-management abilities
- Exceptional attention to detail and accuracy
- Professional telephone and email etiquette
- Strong computer skills and the ability to learn new software quickly
- Ability to manage multiple tasks and changing priorities
- Ability to work independently while also functioning as part of a team
- Professional appearance and demeanor
- Ability to maintain strict confidentiality
- Previous administrative or law firm experience is preferred but not required
- An interest in the legal field is strongly preferred
What We Are Looking For
The ideal candidate is someone who is reliable, motivated, organized, personable, and eager to learn. We value someone who takes initiative, anticipates what needs to be done, and understands that accuracy and attention to detail are essential in a law firm.
This position provides an opportunity to become familiar with the daily operations of a legal practice and develop valuable professional experience in the legal field.
Compensation & Benefits
- Full-time position
- Hourly at $21.00 an hour on qualifications and experience
- Professional law firm environment
- Opportunity for professional growth and increased responsibility
To Apply:
Please submit your resume and your interest in working in a law firm and why you believe you would be a good fit for this position.
Pay: $22.75 - $23.83 per hour
Application Question(s):
- Do you have experience with Microsoft 365
Education:
Experience:
- Administrative: 1 year (Required)
Work Location: In person
