Job Overview
We are seeking a bilingual dynamic and highly organized Family Clinic Office Manager to lead the administrative operations of our healthcare practice. This pivotal role involves overseeing daily clinic functions, managing staff, ensuring compliance with healthcare regulations, and maintaining exceptional patient service. The ideal candidate will bring a proactive approach to office management, possess extensive medical office experience, and demonstrate strong leadership skills to foster a collaborative and efficient environment. This paid position offers an exciting opportunity to contribute to quality healthcare delivery while honing your management expertise in a fast-paced clinical setting.
We are especially interested in welcoming Foreign Medical Graduates (FMGs) who bring valuable international clinical knowledge and a strong understanding of diverse healthcare systems. This paid position offers an exciting opportunity to contribute to quality healthcare delivery while honing your management expertise in a fast-paced clinical setting.
Responsibilities
- Supervise and coordinate all administrative activities within the clinic, including scheduling, patient intake, billing, and records management
- Oversee fiscal management tasks such as budgeting, financial reporting, and expense control to ensure operational efficiency
- Manage medical records and electronic health records (EHR) systems like Epic, eClinicalWorks, Dentrix, or Eaglesoft with precision and confidentiality in compliance with HIPAA regulations
- Lead human resources functions including staff recruitment, training, performance evaluations, and team development for clinical and administrative personnel
- Ensure adherence to healthcare policies, safety standards, and regulatory requirements such as JCAHO accreditation standards and health regulation policies
- Collaborate with medical providers to optimize practice management workflows, including acute care processes and managed care protocols
- Oversee medical administrative support functions related to medical terminology, insurance claims processing, billing procedures, and compliance with HIPAA privacy laws
- Utilize EMR/EHR systems effectively for managing patient information and facilitating seamless clinical operations
- Monitor clinic performance metrics and implement continuous improvement initiatives to enhance patient care quality and operational productivity
Experience
- Proven experience in medical office management or healthcare administration within a clinical setting
- Extensive knowledge of medical terminology, medical records management, and electronic health record (EHR) systems such as Epic or eClinicalWorks
- Demonstrated supervisory experience managing teams in a healthcare environment with strong leadership capabilities
- Familiarity with fiscal management including budgeting, financial reporting, and expense oversight in a healthcare practice
- Prior experience working in dental clinics or veterinary practices is advantageous but not required; relevant acute or hospital care experience is highly valued
- Strong understanding of healthcare regulations such as HIPAA, JCAHO standards, managed care policies, and health regulation compliance
- Ability to handle complex administrative tasks involving medical administrative support functions like billing, coding, utilization management, and insurance processing
- Excellent organizational skills combined with the ability to adapt quickly in a fast-paced clinical environment
Join us as our Family Clinic Office Manager and be at the forefront of delivering exceptional healthcare services through effective practice management. Your leadership will drive operational excellence while supporting our mission to provide compassionate patient care.
Pay: $18.00 - $21.00 per hour
Experience:
- Medical office management: 3 years (Required)
Language:
- English and Spanish (Required)
Ability to Commute:
- Houston, TX 77015 (Required)
Willingness to travel:
Work Location: In person
