Details
Open Date 06/09/2026
Requisition Number PRN45285B
Job Title Graduate Student Coord I
Working Title Graduate Student Coord I
Career Progression Track D
Track Level
FLSA Code Professional
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
VP Area Academic Affairs
Department 00161 - College of Education-Dean
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $41,220 - $54,000
Close Date 09/09/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
With direct supervision, this position works within a graduate program(s) to coordinate a diverse population of students regarding their academic planning and progress.
This position will assist the University in promoting a climate of respect and equity that cultivates and sustains transformative practices by forging spaces of possibility where people feel safe, valued, welcomed, and respects all students in their quest for individual success through graduate degree programs.
Responsibilities
Performs administrative tasks to support graduate students. Activities include, but not limited to, record-keeping, program of study coordination, scheduling, course-planning support, and graduation tracking to support student success.
Actively participates in campus-based professional development communities, including but not limited to GAPA or other relevant campus-based organizations that directly impact their position.
Collects and disseminates information to students, faculty and departments about changes in degree requirements or University policies and adjusts advising communication as appropriate.
Provides curriculum feedback at the department level. May coordinate course and curriculum evaluations and feedback for graduate committees. Prepares and processes all curriculum forms for department curriculum and programs, ensuring adherence to university policy and college best practices.
Power user for University-wide application review platforms. Coordinate and organize admission portfolios for graduate committees. Coordinates program admission applications, files and application reviews by faculty members.
Participates in recruitment activities for potential graduate student candidates. Processes graduate school applications and coordinates with graduate committees with any interview processes.
Acts in partnership with faculty to coordinate scheduling exams, or defenses, and other academic milestones. Assists students with developing a working relationship with faculty in the assigned program.
Participates in events related to graduate programs, graduate student orientation, graduate conferences, and professional development events.
Acts as a resource for graduate student roles and is a liaison between the department, Graduate School, and campus partners.
Support graduate students in all academic processes from sharing program information, admissions to graduation. Provides support to graduate students by guiding them through academic milestones, sharing program and policy information, and connecting them with campus resources to support academic success.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications
Bachelor’s degree or equivalency (one year of education can be substituted for two years of related work experience).
Demonstrated human relations and effective communication skills
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .
Online reports may be submitted at https://oeo.utah.edu
**https://publicsafety.utah.edu/safetyreport/**This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
