About Bright State Electric Inc.
Bright State Electric Inc. is a growing electrical contracting company specializing in commercial, residential, and construction electrical services throughout Florida. Our team is committed to delivering high-quality electrical solutions while maintaining exceptional customer service, safety, and professionalism.
Position Summary
We are seeking a highly organized, motivated, and detail-oriented Office Assistant Administrator to join our team. This position plays a critical role in supporting daily business operations, project administration, payroll processing, billing, collections, and communication with contractors, vendors, and clients.
The ideal candidate is bilingual (English/Spanish), professional, dependable, and able to manage multiple priorities in a fast-paced environment.
Responsibilities
- Manage daily office operations and administrative tasks.
- Prepare and issue weekly payroll and subcontractor payments.
- Coordinate check preparation, deposits, and banking activities.
- Follow up on outstanding invoices and collections from contractors and clients.
- Assist with billing, invoicing, and accounts receivable.
- Maintain and organize company records, files, and documentation.
- Answer and direct phone calls professionally.
- Respond to emails and communicate with customers, vendors, and contractors.
- Prepare reports, spreadsheets, and project documentation.
- Assist with insurance payments, company expenses, and vendor accounts.
- Order office supplies, food, and other company necessities.
- Manage inventory and track materials, equipment, and office supplies.
- Support project managers with administrative needs and deadlines.
- Coordinate meetings and maintain company calendars.
- Ensure tasks are completed accurately and within deadlines.
Qualifications
- Bilingual in English and Spanish (Required).
- Strong organizational and time management skills.
- Ability to multitask and prioritize responsibilities.
- Excellent communication and customer service skills.
- Strong attention to detail and problem-solving abilities.
- Ability to work independently and as part of a team.
- Professional attitude and strong work ethic.
Preferred Skills
- Microsoft Office (Word, Excel, Outlook)
- QuickBooks
- Dropbox
- Data Entry
- Payroll Processing
- Billing & Collections
- Inventory Management
- Report Preparation
- Administrative Support
- Problem Solving
Pay: Up to $18.00 per hour
Work Location: In person
