Administrative Legal Assistant
Saalfield Shad Law Firm is seeking a motivated Administrative Legal Assistant to join our litigation team. This role will work collaboratively with a litigation legal assistant to provide essential support to a shareholder and three additional attorneys. The ideal candidate is a detail-oriented professional with strong organizational skills who thrives in a fast-paced legal environment.
Responsibilities:
- Assist the primary litigation legal assistant in providing comprehensive administrative support to the litigation team
- Prepare and format legal documents such as pleadings, motions, and discovery materials
- Maintain and update case files, ensuring all documents are properly filed, organized, and accessible
- Manage attorney calendars, schedule appointments, meetings, depositions, and court appearances
- Handle correspondence and communications with clients, opposing counsel, and court personnel in a professional manner
- Coordinate travel arrangements for attorneys when necessary
- Perform general administrative tasks including filing, copying, scanning, and document distribution
- Support case preparation and trial readiness activities as needed
Qualifications:
- 1-2+ years of experience in a legal support or administrative role (litigation experience preferred but not required)
- Proficiency with Microsoft Office Suite
- Strong written and verbal communication skills
- Exceptional attention to detail and accuracy
- Ability to manage multiple priorities and meet deadlines in a team-oriented environment
- Professional demeanor and client service orientation
- Willingness to learn and take direction from senior legal support staff
- Experience with electronic filing systems and digital document management preferred
Benefits:
- Competitive salary commensurate with experience
- Comprehensive insurance package
- 401(k) retirement plan with employer matching
- Paid time off and holidays
- Potential for discretionary, performance-based bonuses
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Free parking
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Legal administrative: 1 year (Preferred)
Ability to Commute:
- Jacksonville, FL 32202 (Required)
Work Location: In person
