Job Summary
The Administrative Assistant to Facilities and Grounds assists with administering the office's daily operations and performs routine secretarial duties.
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Assist the Facilities and Grounds department with the administration of the daily operations of the office and provide support to the department and personnel
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Provide primary reception services to the department, including answering telephones and greeting visitors
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Request, record, and maintain records for all purchase orders for the department
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Keep records of expenditures and monitor account balances; record all interdepartmental charges
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Complete time sheets for departmental employees from time clock records, maintain leave records, and submit payroll for the department
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Receive and record all work orders
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Maintain inventory of office equipment
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Help enter, monitor, and maintain Facilities and Grounds asset inventory, preventative maintenance, and replacement schedules
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Other duties as assigned
Required Qualifications
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Associate Degree or equivalent (60 college credit hours); or High School diploma or equivalent and two years of clerical and general office experience
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Customer service focus
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Knowledge of general office equipment
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Proficiency with related computer applications, including Microsoft Office
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Excellent communication and interpersonal skills
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Strong organizational skills
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Must be able to multitask with the ability to meet deadlines
Preferred Qualifications
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Associate's degree or higher
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Data entry experience
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Experience working with budgets
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Experience working with a computerized time clock
Physical Demands
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Must be able to remain in a stationary position 50% of the time
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Ability to sit, stand, walk, and pull hands overhead
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Must be able to sit or stand for long periods of time
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The person in this position needs to move to other locations on campus occasionally
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Frequently moves equipment or paperwork weighing up to 25 pounds
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Duties indoors and some outdoors
