Office Administrator
This position is 100% in office in Woodinville, WA.
Job Overview:
This role is multi-faceted and very cross-functional. This role will be hands-on support for leadership and the office; they will assist with a multitude of tasks across several departments. This role is a vital part of day-to-day success at HTI.
Responsibilities and Duties:
· Provide full life cycle support for subcontractor paperwork.
· Coordinate with project managers and accounting to ensure subcontractor compliance.
· Assist with onboarding new subcontractors.
· Maintain organized records of all COIs issued.
· Set up jobs, enter cost codes, and change orders in Sage.
· Prepare, review, and submit Canadian Regulation 105 waiver applications.
· Prepare, complete, and submit prequalification forms for general contractors, construction managers, and public agencies.
· Request certificates of insurance from our agent and distribute them to the customers.
· Manage online prequalification portals.
· Track vehicle, trailer and truck registrations and ensure they are up to date.
· Order and maintain medical surveillance, fit tests and other tests required by OSHA.
· Review DOT logs.
· Track and monitor grinder GPS functionality.
· Ensure clear and concise communication between the field and the Director of Safety and Compliance.
· Data entry and cross functional communication.
· Maintain organized and up to date digital files.
· Enter, update, and maintain project financial data in accounting software.
· Monthly reporting.
Requirements:
- Minimum of three years of work experience in multi-functional office roles.
- Experience with DOT standards preferred.
- Demonstrates skill and accuracy when working with data.
- Experience using the Microsoft Office Suite.
- Strong interpersonal and communication skills.
- Highly organized, detail-oriented, and ability to multi-task.
- Ability to learn new software and processes.
- Capability to seek out tasks and take initiative.
Position Reports to: Operations Manager
Management retains the authority to modify the duties and responsibilities described herein at any time. This position details the fundamental tasks and requirements for the specified role. It does not encompass a complete list of all job duties for the employee. Furthermore, each employee may occasionally be asked to cross-train for other position(s) within the company.
Compensation Package - DOE Health, Dental, Vision, & 401K Benefits
Vacation & Sick leaveEqual Employment Opportunity Statement
HTI Polymer, Inc. is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace where all employees feel valued, respected, and supported. We do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.
Our hiring practices are designed to ensure that all qualified candidates are given equal opportunity for employment. We believe that a diverse workforce enhances our ability to serve our customers and communities, and we strive to foster an environment that encourages collaboration, innovation, and growth. If you need assistance or an accommodation due to a disability, you may contact us at [email protected].
HTI Polymer, Inc. expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of HTI Polymer, Inc. employees to perform their job duties may result in discipline up to and including discharge.
Pay: $80,000.00 - $90,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
