Facilities Management
Direct/Manage/Supervise Oversee the operation and maintenance of assigned university facilities within a designated department, ensuring compliance with all policies, regulations, and safety standards. Supervise staff and vendors, including scheduling, performance management, and quality oversight. Coordinate preventive, corrective, and emergency maintenance to ensure timely and effective service delivery. Develop and implement maintenance plans, manage budgets, and support procurement and contract administration. Collaborate with department stakeholders, serving as a primary point of contact for department needs and ensuring a high level of customer service. Conduct regular inspections to maintain standards, support operational decision-making, and maintain an understanding of how departmental facilities operations support the University of Utah’s mission.
Requires a bachelor’s (or equivalency) with up to 2 years of directly related work experience or a master’s (or equivalency) degree. Assumes work equivalency (1 year of higher education can be substituted for 1 year of directly related work experience).
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities
Supervisor, Facilities Management
Oversees the maintenance and operation of buildings, Mechanical, Electrical and Plumbing. This includes all MEP staff, vendors, coordinating repairs, developing preventative maintenance plans, and managing budgets for building maintenance. They also play a role in ensuring compliance with regulations and safety standards, as well as coordinating with other departments and stakeholders.
Key Responsibilities:
- Hiring, training, and managing MEP personnel, including performance appraisals and disciplinary actions.
- Manage payroll & absence management
- Ensures PM and CM completion
- Manage staff schedules (on call, overtime, event schedules, etc)
- Ensures quality of PMs and Work Performed by Staff.
Customer Service:
- Collaborating with other university departments, project managers, and external contractors on maintenance and construction projects.
- Conduct regular inspections to ensure standards are consistently met
- Regularly meet with customers to make sure their needs are being met
- Act as point of contact for building managers, resolving maintenance related issues.
- Develop, solicit, and manage long term maintenance contracts
- Ensure all contracts comply with legal, regulatory, and corporate standards.
- Maintain accurate and organized contract databases; ensure timely updates and audits.
Manager Tasks:
- Coordinating Repairs and Maintenance – Overseeing the scheduling and completion of repairs, preventative maintenance, and emergency maintenance on building assets.
- Developing and Implementing Maintenance Plans – Creating and executing plans to ensure maintenance tasks are performed regularly in order to maintain the University maintenance standards.
- Managing Budgets – Developing and managing budgets for building maintenance, including labor, materials, and equipment
- Ensuring Compliance – Ensuring that all building maintenance activities comply with relevant regulations, safety standards, and university policies and that employees are properly trained.
- Assist and fill in for peers as needed.
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Supervisor, Facilities Management: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
