Collins Engine Generator Service Streamline Company
Job Type: Full-time
Industry: Construction
Location: On Site (Albuquerque, New Mexico)
Schedule: M-F 7AM-4PM with occasional overtime and work-related travel as needed
Pay: $23-$25 per hour, based on experience
Contract: W-2
Collins Engine Generator Service (Ces-nm.com) is the electrical, standby-power, and wireless-infrastructure division of the Streamline Group, delivering cell-tower construction, commercial and data-center electrical services, and emergency standby-power solutions. Licensed in Arizona, Texas, and New Mexico—and operating nationwide through the Group—Collins offers a fast-paced, hands-on environment where employees can gain exposure to both the operational and administrative sides of the business.
We are seeking a dependable, highly organized Office Manager to help coordinate our day-to-day operations. This is a long-term opportunity for someone who values ownership, accountability, integrity, and doing things the right way.
The right person will be trustworthy, hardworking, humble, and willing to take initiative. You should have a genuine desire to contribute to something bigger than yourself and be comfortable taking responsibility for seeing tasks through to completion. If you are simply looking for your next job, this may not be the right opportunity. If you want to build a career, help improve a growing organization, and advance alongside the company, we encourage you to apply.
Key Responsibilities
Office Administration
- Manage daily office operations and provide administrative support to company leadership and project managers.
- Answer phone calls, manage emails, maintain calendars, schedule appointments, and ensure timely follow-ups.
- Organize and maintain accurate digital and paper files.
- Handle MVD-related administrative tasks and company documentation.
- Prepare client closeout documents and other required project records.
- Maintain contracts, permits, inspection reports, invoices, receipts, project records, and supporting documentation.
- Track vendor compliance, employee certifications and verify that all insurance documents meet mandates.
- Assist with new employee onboarding, basic personnel administration, and general office administration.
- Administer and follow company policies and procedures.
- Maintain confidentiality and always represent the company professionally.
Accounting and Payroll
- Perform bookkeeping using QuickBooks or similar accounting software.
- Manage accounts payable and accounts receivable.
- Process invoices, payments, receipts, and client billing.
- Reconcile bank and credit card statements.
- Maintain accurate financial and project accounting records.
- Prepare weekly timekeeping records and verify employee time reports before submitting payroll data to ADP.
- Assist with payroll processing and other accounting responsibilities as needed.
- Track project budgets, expenses, job costs, subcontractor costs, and back charges.
- Assist with daily, weekly, monthly, quarterly, and annual reports, invoices, cost reports, and closing statements.
Construction and Project Coordination Support
- Communicate with inspectors, architects, engineers as needed.
- Work with permitting departments and help coordinate inspections.
- Follow up on current action items to keep projects moving efficiently.
- Occasionally support project managers with documentation, scheduling, and other administrative needs such as estimates, proposals, scopes of work, project tracking, change orders, purchase orders, and cost reports.
- Occasionally coordinate subcontractors, vendors, clients, material deliveries, and project schedules.
- Occasionally purchase expendable materials as needed and coordinate the receiving of materials.
- Maintain component and material inventory when required.
- Adapt priorities quickly as jobsite needs and construction schedules change.
Business and Marketing Support
- Help improve internal systems, administrative procedures, and operational processes.
- Assist with occasional marketing activities, including project photos, Google review requests, website updates, and social media content.
- Perform additional assignments at the direction of a supervisor.
What We Are Looking For
- Integrity: You can be trusted with confidential information, financial records, and important company responsibilities.
- Initiative: You recognize what needs to be done and take action without requiring constant supervision.
- Ownership: You accept responsibility for your work and follow tasks through to completion.
- Strong work ethic: You are dependable, punctual, productive, and willing to help wherever needed.
- Humility: You are willing to learn, receive feedback, and contribute as part of a team.
- Organization: You can manage competing priorities without allowing important details to fall through the cracks.
- Adaptability: You remain calm and effective when schedules, deadlines, and project needs change.
- Long-term mindset: You want to grow with the company and contribute to its continued success.
Qualifications
- 2–5 years of experience in office administration, construction administration, project coordination, or executive-level administrative support.
- Proficiency in Microsoft Word, Excel, Outlook, and Access.
- Strong organizational, time-management, and follow-through skills.
- Ability to handle and lift materials weighing up to 25 pounds.
- Ability to manage multiple priorities in a fast-paced construction environment.
- Previous construction industry experience is strongly preferred.
- Previous bookkeeping and office administration experience is preferred.
- Working knowledge of project accounting and administrative procedures is preferred.
- Proficiency in QuickBooks or similar accounting software is preferred.
- Excellent written and verbal communication skills.
- Bilingual English/Spanish skills are preferred.
- Ability and willingness to work occasional overtime and travel for work when needed.
How to Apply
Please submit your resume along with a brief introduction describing:
- Your construction administration or coordination experience.
- Your bookkeeping, QuickBooks, payroll, or project-accounting experience.
- An example of a time you took ownership of a problem and followed it through to completion.
- Why you are interested in building a long-term career with a growing construction company.
We are an equal opportunity employer and consider qualified applicants without regard to legally protected characteristics.
Pay: $23.00 - $25.00 per hour
Benefits:
Application Question(s):
- If everything works out, how soon would you be ready to join our team?
- Do you have a valid driver’s license?
- Do you have previous experience working in the construction industry?
- What accounting or bookkeeping software have you used? Please specify QuickBooks or any similar programs you have hands-on experience with.
Ability to Commute:
- Albuquerque, NM 87107 (Required)
Work Location: In person
